Legal Staff Legal Secretary in San Antonio, TX

Law Firm

San Antonio, TX

Legal Staff Legal Secretary in San Antonio, TX

Legal Staff

Min 3 yrs required

No

Job Title: Litigation Legal Administrative Assistant

Job Responsibilities:
The Litigation Legal Administrative Assistant plays a crucial role in supporting attorneys by providing comprehensive secretarial and administrative assistance to ensure the delivery of quality legal services to clients. The specific duties include:

- Providing excellent customer service through answering phone lines and communicating effectively with clients.
- Drafting standard legal documents such as pleadings, correspondence, memoranda, and other necessary documentation.
- Performing e-filings, preparing pleadings notebooks, updating indexes, and preparing exhibits.
- Maintaining and organizing legal files efficiently.
- Participating in the timely review and submission of prebills and/or client bills.
- Accurately filing court documents both electronically and in document form, adhering to any local or judge-specific requirements.
- Coordinating and arranging travel and meetings for attorneys.
- Accurately preparing and submitting client intake forms.
- Regularly updating client files, notebooks, and pleading indices.
- Maintaining attorney-specific case lists, charts, and tracking the status of cases and outcomes.
- Entering, reviewing, and revising timesheets accurately.
- Proofreading all documents to ensure accuracy and completeness.
- Understanding and complying with office policies concerning file management, case lists, filing, and recordkeeping.
- Effectively managing and monitoring the calendaring of deadlines and key dates.

Education and Experience Information:
To qualify for the position of Litigation Legal Administrative Assistant, the following educational background and experience are preferred:

- A Bachelor’s degree from an accredited college or university is preferred, although a high school diploma or GED is required.
- A minimum of 3 years of prior experience in a law firm environment is necessary to be considered for this role.

Qualifications:
Candidates for the position should possess the following qualifications:

- Proficient knowledge of legal documents, including formatting, table of contents, table of authorities, styles, track changes, and managing PDF documents.
- Strong computer proficiency in using MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience working with a Document Management System, with iManage experience being a plus.
- Experience with time entry, e-Filing, and database software.
- Experience in opening files and conducting conflict checks.
- Excellent communication skills, both written and verbal, with a demonstrated understanding of correct grammar, spelling, and punctuation.
- Ability to work effectively and proactively within a team environment.
- Strong time management skills and the ability to work under pressure in a fast-paced environment.
- Ability to coordinate multiple tasks concurrently and meet deadlines.
- Strong organizational skills, interpersonal skills, and attention to detail.
- Ability to handle confidential documents and information appropriately.

Working Conditions:
The position is based in a normal office environment with little exposure to excessive noise and temperature.

Salary Information:
The text does not provide specific salary information for the Litigation Legal Administrative Assistant position.

Equal Opportunity Employer Statement:
The law firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law. The firm is committed to ensuring that all qualified applicants are given equal opportunity and that employment decisions are based on job-related factors.

Disclaimer:
The above description is intended to outline the general content of and requirements for the performance of the job. It should not be construed as an exhaustive statement of essential functions, responsibilities, or requirements.