Job Title: Legal Practice Assistant
Job Responsibilities:
1. Preparing Documents:
- Utilize word processing and document management software to prepare and process correspondence, memoranda, and complex legal documents according to practice group requirements.
- Independently draft and compose routine cover letters and documents.
- Proofread documents for formatting, spelling, and grammar accuracy.
- Prepare revisions and redline documents as directed.
- Prepare documents for e-filing as required.
2. Processing Mail:
- Review and route incoming mail and fax communications.
- Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as needed.
- Ensure all attachments, exhibits, and enclosures are included.
3. Maintaining Calendar:
- Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
4. Maintaining Files:
- Maintain paper and electronic files in compliance with internal policies.
- Perform routine filing and retrieve files as needed.
- Maintain chronological and administrative files for assigned attorneys.
5. Timekeeping:
- Prepare time entries for assigned attorneys and submit them in a timely manner.
- Prepare expense reimbursement and disbursement requests.
- Prepare billing letters and coordinate client billing matters with the Billing Department.
6. General Administrative Support:
- Prepare and process new matter documents.
- Screen phone calls and take messages as required.
- Receive and direct clients and visitors.
- Coordinate travel arrangements, prepare itineraries, and travel expense reports.
- Schedule meetings and arrange for conference rooms and meals.
- Communicate effectively and professionally with clients and others in the firm.
- Anticipate the business needs of assigned attorneys, plan ahead, and meet deadlines.
- May assist with mentoring new office staff and piloting new software.
Education and Experience Information:
- A minimum of 4 years of experience as a practice assistant or legal secretary.
- Knowledge of legal terminology, legal documents, and legal processes.
- Accurate typing skills of at least 70 words per minute.
- Strong computer proficiency in MS Office, document management, time entry, e-filing, and database software.
- Excellent written and verbal communication skills.
- Understanding of correct grammar, spelling, and punctuation.
- Strong proofreading skills.
- Superior organizational skills, including filing, calendaring, and proofreading.
- Time management skills and ability to work independently as well as with a team.
- Regular predictable attendance.
Salary Information:
- In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $77,440 - $116,160. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law.
Benefits:
- Paid Time Off
- Paid Sick Leave
- 401(k) matching program
- Profit Sharing
- Paid Holidays
- Paid Parental Leave
- Affordable Health and Life Insurance including Dental & Vision coverage
- Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
- Tuition Reimbursement
- Employee Assistance Program
Please note, the law firm is not working with outside recruiters for this position.
