Legal Staff Accounting/Finance in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Accounting/Finance in Chicago, IL

Legal Staff

Min 2 yrs required

No

Job Title: Billing Coordinator

Job Responsibilities:
The Billing Coordinator at the law firm is tasked with managing all aspects of billing for an assigned group of lawyers and clients. The primary responsibilities include:

- Maintaining a thorough knowledge of client terms, discount arrangements, and lawyer and client preferences. This ensures that invoices are issued timely and accurately while adhering to client terms and discounts. The Billing Coordinator must employ best practices in creating, presenting, and distributing pro formas and client invoices, ensuring compliance with the firm's and outside counsel guidelines.

- Managing the unbilled inventory for an assigned group of lawyers by maintaining consistent and regular communication regarding aged balances. The coordinator is responsible for leveraging secretaries and firm management to escalate problem accounts and making recommendations for write-offs of aged or disputed balances.

- Responding to information requests from lawyers, clients, and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables, and unapplied cash.

- Communicating firm policies and guidelines to lawyers and clients as appropriate. Supporting client and partner requests for accrual information and producing and distributing standard unbilled proformas which recap client/matter time and disbursements.

- Analyzing short paid invoices to determine the correct course of action for resolution. Utilizing firm standard reporting tools, particularly Excel and BRL dashboards, to respond to requests for information.

- Assisting with the application of unidentified cash receipts to ensure prompt resolution and assisting timekeepers and secretaries with diary entry issues and transfers between matters.

- Ensuring that requests for alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition. Maintaining documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection.

- Providing audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances.

Education and Experience Information:
- A Bachelor’s degree is preferred for applicants.
- A minimum of two years of experience in a professional services environment using time and billing software such as 3E, Elite, or Aderant is required.
- The candidate must possess strong analytical and critical thinking skills and be a team player with strong interpersonal skills.
- The position requires a high degree of confidence and professional maturity, with excellent oral and written communication skills.
- Superior customer service and the ability to work in a challenging and dynamic environment are essential.
- The candidate should be self-directed with a strong work ethic and capable of working independently with limited supervision.
- The ability to occasionally work outside of established business hours and adjust personal schedules to meet deadlines is required.

Salary Information:
The law firm offers a comprehensive Total Rewards package to its business support team members, which includes health and well-being benefits, personal and professional development opportunities, career growth, and a collegial and supportive culture. The anticipated pay range for the Billing Coordinator role varies by location:

- Boston, Chicago, Washington, DC, Los Angeles: $63,700 - $92,350
- New York: $66,700 - $96,700
- Silicon Valley, San Francisco: $69,700 - $101,150

Additionally, the role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

Working Conditions:
The position requires a hybrid on-site presence as an essential function of the role. This consistent and predictable on-site presence is necessary for ongoing business continuity, professional development, and effective collaboration with colleagues and management.

Jun 26, 2025
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