Job Title: Administrative Assistant
Job Responsibilities:
The Administrative Assistant at the law firm is tasked with providing exceptional administrative support to the legal teams. This role is crucial for ensuring the accurate preparation of documents, meeting deadlines, and delivering superior client service to both internal and external stakeholders. Key responsibilities include:
- Facilitating general administrative support for legal teams.
- Performing precise data entry of receipt/approval notice details into the in-house database, ensuring accurate representation of government case numbers and validity dates.
- Crafting meticulously prepared approval letters and notifications for external clients.
- Efficiently coordinating and rescheduling appointments with external clients per the directives of the US government.
- Preparing requests for petition withdrawals to government agencies.
- Updating the internal ticketing system to reflect the precise status of requests from legal teams.
- Ensuring the physical filing of paperwork with government agencies and seamless uploading of documents to internal systems.
- Performing general copying and scanning of documents with precision.
- Preparing shipping labels, letters, and collating packets for employer/client copies in a methodical manner.
- Utilizing and updating the in-house database according to the provided instructions.
- Providing valuable assistance with projects related to the practice as required.
Education and Experience Information:
Candidates for the Administrative Assistant position should meet the following qualifications:
- Possess a minimum of 1+ years of experience in an office environment.
- Preferred experience working in immigration-related tasks.
- High School Diploma or equivalent is required.
- An Associate degree or 2 years of college is preferred.
- Ability to adapt quickly to new technologies, ensuring seamless integration into daily tasks.
- Quick grasp of new processes and adept at applying technological skills.
- Proficient in general office clerical tasks, including phone handling, typing, and filing.
- Demonstrated proficiency in the Microsoft Office Suite.
- Ability to effectively manage multiple assignments concurrently.
- Possess a keen eye for detail and an unwavering commitment to accuracy.
- Capable of managing heavy workloads efficiently.
- Exceptional verbal and written communication skills.
- Exemplifies excellent customer service with a positive and welcoming demeanor.
Salary Information:
The position offers competitive pay, a discretionary annual bonus, and a supportive, team-oriented culture. Additionally, the law firm provides an outstanding benefits package that includes medical, dental, vision, disability, and life insurance, sick time, unlimited vacation, and a 401(k) with company match.
Equal Opportunity Employment:
The law firm is committed to ensuring an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, or any other characteristic protected by law. The law firm prohibits and will not tolerate any such discrimination or harassment.
Recruitment Policy:
The law firm does not accept unsolicited resumes from recruiters or employment agencies and is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of the law firm. If an agency wishes to be considered as a potential recruiting partner, they should forward their contact information to the provided recruitment email.
Legal Notice:
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, applicants are encouraged to review the Know Your Rights notice from the Department of Labor.
