Practice Assistant
Job Title: Practice Assistant
Job Responsibilities:
The Practice Assistant at the law firm is tasked with a range of responsibilities essential for supporting the Litigation team. The role involves:
- Typing, proofreading, formatting, and editing correspondence, memoranda, agreements, and other legal documents under time-sensitive deadlines, with occasional drafting of documents.
- Running conflict checks, preparing engagement letters, and opening new client and new client matters within the onboarding system.
- Calendaring case-specific deadlines and coordinating court hearings, depositions, and mediations.
- Preparing documents for filing in State and Federal courts.
- Maintaining paper and electronic files through the document management system in connection with filing protocols and retention policies.
- Scheduling appointments and meetings, making travel arrangements, and setting up conference calls and video meetings.
- Managing busy attorney schedules through Microsoft Outlook calendaring and tracking/monitoring deadlines.
- Preparing and submitting expense/reimbursement reports.
- Improving efficiencies by utilizing software applications, expanding knowledge, and learning new applications and skills to achieve higher quality and more efficient work products.
- Working as a team and in conjunction with attorneys and business professionals in specified practice area(s) and office/Firm-wide.
- Liaising with document services for all document production projects.
- Keeping abreast of practice-specific laws, rules, processes, and procedures.
- Effectively communicating with clients, colleagues, court personnel, and opposing counsel, as directed.
- Working individually and in collaboration with attorneys to understand client concerns, ensure client satisfaction, and build relationships of trust and reliability.
- Conducting basic research/analysis, including due diligence of companies and individuals.
- Performing other duties as assigned.
Education and Experience Information:
The position requires:
- A minimum of three years of experience as a legal assistant in a law environment, or comparable experience, in Litigation.
- A high school diploma is required, while a college degree is a plus.
- A willingness to learn and operate in other practice areas as needed.
- Prior use of a document management system (NetDocs) is a plus.
- Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams, and Zoom.
- The ability to organize and prioritize workload and work in a fast-paced environment.
- Excellent written and verbal communication skills and the ability to professionally interact with professionals, clients, and staff.
- Problem-solving skills and the ability to anticipate issues/problems.
- Strong attention to detail, initiative, and follow-through.
- A positive, can-do, team-oriented attitude.
- The ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
- The ability to work overtime, as needed.
Salary Information:
The law firm offers a competitive salary and generous Paid Time Off. Additional benefits include:
- Hybrid work schedules
- Insurance options, including Medical, Vision, and Dental
- A 401K Program
- The WorkWell wellness program, including free use of the Calm App
- Caregiving assistance with Bright Horizons (child, elder, and pet care)
- Subscription to LinkedIn Learning
The law firm is an Equal Opportunity Employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Applicants are encouraged to review their rights pursuant to federal employment laws, as outlined in the Know Your Rights notice from the Department of Labor.
