Assistant in Chicago, IL

Law Firm

Chicago, IL

Assistant in Chicago, IL

Law Firm Non Legal Department

No

Job Title: Assistant

Job Responsibilities:
- Provide executive legal assistance to attorneys and/or paraprofessionals in the daily operation of practicing law.
- Perform complex secretarial and clerical duties, including meeting planning and coordination, client communication, and scheduling.
- Receive and screen telephone calls, letters, and/or visitors; answer routine questions and furnish information to inquiring parties.
- Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure deadlines are met.
- Interact with persons at all levels in the law firm, industry, and community; engage in heavy client contact.
- Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area.
- Create, organize, and maintain client files, and follow up on pending matters.
- Maintain physical and electronic client, research, and administrative files utilizing NetDocs.
- Greet attorney’s clients and guests for meetings and appointments, ensuring all required materials are organized in advance.
- Interact frequently with clients by responding to their questions and obtaining information as required.
- Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing.
- Provide document production services, including styling and formatting of documents.
- Proofread all documents and check for appropriate formatting, spelling, and grammatical errors.
- Prepare documents and packages for mail, messenger, and overnight delivery; ensure all attachments, exhibits, and enclosures are intact.
- Receive and redirect attorney requests and needs as appropriate to expedite solutions.
- Manage incoming and outgoing mail and e-mail.
- Submit conflicts checks through OPEN.
- Enter new client matter information in OPEN and prepare engagement letters.
- Input Partner's time in Intapp Time and record information.
- Prepare expense reports and disbursement forms.
- Perform routine filing and retrieve files when requested.
- Transcribe dictation as requested.

Education and Experience Information:
- High School Diploma or GED required.
- Associate's Degree or Bachelor's Degree in a related field preferred.
- Proficient in the use of Microsoft Word, Outlook, PowerPoint, and Excel.
- Prior experience working in a legal setting preferred.

Salary Information:
- The salary range for this position in Chicago is $55,100 to $125,500.
- The actual offered amount will be between the range minimum and midpoint based on factors such as education, experience, geographic market, and internal pay equity at the law firm.

Additional Information:
- The position is full-time, regular, and non-exempt with scheduled hours of 40 per week.
- The workplace is hybrid, offering a combination of remote and in-office work.
- The law firm provides a comprehensive benefits program, including Paid Time Off, Paid Holidays, Medical, Dental, and Vision insurance, 401(k) Retirement, Disability and Life insurance, Adoption Assistance, and Backup Care for Dependents.
- The law firm is an Affirmative Action/Equal Opportunity Employer/Vet/Disabled.

About the Law Firm:
The law firm is an Am Law 50 law firm with over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia. The firm focuses on Corporate, Intellectual Property, and Litigation, and serves sectors such as Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. The firm is committed to providing innovative legal services and acts as trusted business advisors to deliver creative, practical, and effective solutions.