Administrative Assistant in Chicago, IL

Law Firm

Chicago, IL

Administrative Assistant in Chicago, IL

Law Firm Non Legal Department

1-3 yrs required

No

Job Title: Administrative Assistant

Job Responsibilities:
The Administrative Assistant will be responsible for performing a variety of administrative functions in support of consultants within the Healthcare practice at the law firm. Key responsibilities include:

- Extensive calendar management and scheduling of meetings, conference calls, travel arrangements, and events.
- Overseeing entry and coding of time.
- Reconciling monthly billing statements and tracking them to the budget.
- Preparing and formatting documents in Word.
- Managing and tracking expense reimbursements.
- Providing back-up support to other administrative assistants as needed.
- Handling ad hoc projects and duties as required.

Education and Experience Information:
Candidates for the Administrative Assistant position should meet the following qualifications:

- 1-3 years of previous experience supporting multiple professionals, with the ability to keep team members on track with processes, policies, and deadlines in a fast-paced environment.
- A BA Degree is highly preferred.
- Strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations.
- Strong writing and research skills.
- Exceptional organizational skills and strong attention to detail.
- Strong Outlook, Word, PowerPoint, and Excel skills are required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint. Experience with legal billing software is a plus.
- Interest in the Healthcare field is highly preferred.

Salary Information:
The text does not provide specific salary information for the Administrative Assistant position.

Legal and Employment Information:
The law firm is an equal opportunity employer committed to a policy of non-discrimination in employment on any legally protected basis, including race, color, disability, religion, national origin, sex, age, genetic information, military service, sexual orientation, political activity, or affiliation. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

The employer will verify employment authorization through the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS). If authorization cannot be confirmed, the employer is required to provide written instructions and an opportunity for the candidate to contact SSA and/or DHS before taking any adverse action, including termination of employment.

Employers are prohibited from using E-Verify to pre-screen job applicants or re-verify current employees and cannot influence the choice of documents presented for Form I-9. The employer uses E-Verify’s photo screening tool to verify the photograph on some permanent resident and employment authorization cards against the official . Citizenship and Immigration Services’ (USCIS) photograph. If an applicant believes the employer has violated E-Verify responsibilities or discriminated based on national origin or citizenship status, they may contact the Office of Special Counsel.