Job Title: Legal Assistant
Job Responsibilities:
- Prepare legal documents and correspondence, including complaints, briefs, discovery responses, and motions.
- Transcribe legal digital dictation and compile data for exhibits, correspondence, and reports.
- Proofread, redline, and edit documents prepared by assigned attorneys, ensuring accuracy, comprehension, grammar, and punctuation.
- Create and maintain attorney client matter lists and docket crucial litigation deadlines; coordinate with attorney’s calendar.
- File correspondence and legal documents in the office filing system and document management system as required.
- Ensure proper indexing and filing of original legal documents and pleadings for easy and efficient retrieval.
- Process billing, time entry, and expense reimbursements via internal accounting systems.
- Handle state and federal court filings with urgency; knowledge of electronic filing requirements and software is necessary.
- Coordinate and arrange depositions of parties and witnesses; schedule court reporters.
- Organize and copy documents for opposing attorneys and trial exhibits.
- Compose and type routine correspondence.
- Review, route, and prioritize incoming mail.
- Perform duties such as scheduling appointments, coordinating meetings and agendas, and providing information to callers.
- Coordinate travel arrangements, including airline, hotel, and rental car bookings for out-of-town travel.
- Route articles to lawyers and other company officials.
- Perform tasks associated with the functions of a legal secretary.
- Maintain on-site daily attendance for secured computer access, client confidentiality, and personal interaction with attorneys and clients.
- Perform other duties as assigned.
Education and Experience:
- A High School diploma or equivalent on-the-job experience is required.
- Minimum of 1-2 years of experience in a professional services organization providing clerical support.
Knowledge/Skills Required:
- Strong production skills with the ability to produce accurate and timely work when transcribing tapes, formatting documents, inputting data, editing, copying, scanning, and transmitting text, data, and graphics.
- Proficiency in Microsoft Office 2013 (Outlook, Word, Excel, and PowerPoint), Internet research skills, document management systems, and attorney time entry software.
- Excellent analytical, written, and verbal communication skills.
- Must be proactive and able to work both independently and collaboratively with colleagues.
- Excellent customer-service skills are required.
Salary Information:
The salary information is not provided in the text.
