Job Title: Legal Administrative Assistant
Job Responsibilities:
- Assist attorneys in the preparation, proofreading, revision, and filing of legal documents.
- Manage the calendaring of court deadlines to ensure all legal timelines are met.
- Schedule travel, appointments, and maintain attorneys' calendars to optimize time management.
- Maintain organized files and records, ensuring easy retrieval and compliance with legal standards.
- Submit intake and conflicts requests to facilitate smooth case management.
- Handle time entry and client billing processes accurately and efficiently.
- Provide assistance to other legal assistants and attorneys as needed, promoting teamwork and collaboration.
- Review and analyze documents, data, and depositions as required by attorneys and/or clients to support case development.
- Assist in preparing for depositions of fact and expert witnesses to ensure comprehensive case representation.
- Coordinate the preparation of motions and briefs, including assembling exhibits, filing, and service.
- Support trial preparation by gathering trial exhibits, preparing witness binders, creating deposition designations, and organizing materials for attorney use.
- Prepare electronic presentations and coordinate with litigation support personnel to enhance trial presentations.
- Liaise with internal departments and external sources to gather necessary information and data.
- Provide proactive management of larger cases, including coordinating support efforts and preparing for upcoming events.
- Perform additional duties as assigned to support the legal team and firm operations.
Education and Experience Information:
- A minimum of five to seven years of experience in complex commercial litigation is required.
- Familiarity with State and Federal court procedures and requirements, including e-filing, is essential.
- Trial experience is mandatory to effectively support attorneys during trial proceedings.
- Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems is required.
- Advanced knowledge of these software applications is preferred.
- Experience with Filesite is advantageous for managing legal documents.
Salary Information:
- The text does not provide specific salary information for the Legal Administrative Assistant position.
Legal Administrative Assistants play a crucial role in supporting attorneys in litigation processes. This position requires a blend of legal knowledge, organizational skills, and technical proficiency. Candidates must be adept at managing complex litigation tasks, maintaining confidentiality, and demonstrating professionalism. The role offers an opportunity for career advancement within a law firm that values the development and growth of its employees. As an equal opportunity employer, the law firm is committed to diversity and inclusion, offering reasonable accommodations to applicants with disabilities.
