Job Title:
Billing Specialist
Job Responsibilities:
The Billing Specialist is responsible for managing all elements of the billing process for assigned clients and attorneys at the law firm. Key responsibilities include:
- Implementing billing procedures for assigned attorneys and coordinating daily billing operations.
- Ensuring accurate and timely processing of bills while monitoring changes in billing procedures and attorney responsibilities.
- Verifying that attorneys meet monthly billing responsibilities in line with clearing deadlines, and coordinating with them to address each aspect of their billing duties.
- Preparing bills from billing proforma, accounting for special billing arrangements, rates, and necessary adjustments, followed by sending final bills and related correspondence.
- Conducting audits for accuracy on each bill and preparing necessary transfers or write-offs with required approvals.
- Preparing Deferral Requests for attorneys as per billing guidelines and requirements, and obtaining billing review partner approval when necessary.
- Compiling Reports on Outstanding Invoices as per attorney instructions, drafting status descriptions for reporting, obtaining approvals, and submitting before the clearing deadline.
- Assisting Accounts Receivable by reviewing Statement of Accounts and providing current information for the Accounting Department's reminder notice process.
- Preparing additional billing details, breakdowns, and analyses as requested by clients, attorneys, or accounting personnel, and corresponding with client contacts.
- Maintaining billing records and offering follow-up assistance to attorneys, secretaries, and clients regarding billing-related inquiries or issues.
- Performing other duties as requested.
Education and Experience Information:
- High School diploma or . equivalent is required.
- At least 3-5 years of experience in billing or accounts receivable is necessary.
- Ability to communicate effectively, both verbally and in writing, with all levels of personnel.
- Excellent customer service skills are essential.
- Ability to work independently in a deadline-driven environment.
Preferred Qualifications:
- Experience working in a large law firm.
- Familiarity with Elite/3E systems.
- Competency in 10-key by touch skills.
- Word processing experience.
- Experience working directly with clients.
Salary Information:
- For positions in Minnesota and Colorado, the pay range is to per hour.
- For positions in Seattle, the pay range is to per hour.
- This range is a good faith estimate of likely compensation at the time of posting. Actual pay will depend on factors such as experience, qualifications, skills, and location and may fall outside the indicated range.
Additional Information:
The law firm is an AmLaw 100 international law firm with over 575 lawyers in 21 offices across the United States, Canada, Europe, and Asia. The firm serves as a legal counselor to companies worldwide in diverse industries including banking and financial institutions, development and infrastructure, energy and natural resources, food, beverage and agribusiness, healthcare and life sciences, and technology.
The law firm offers opportunities for career advancement in a collaborative and dynamic environment, with competitive pay and excellent benefits. Benefits are available to business professionals working 17+ hours/week, including spouses and domestic partners regardless of gender. The benefits package includes comprehensive medical insurance, dental and vision insurance, a 401(k) retirement savings plan, life insurance, disability coverage, paid time off, parental leave, paid holidays, discretionary bonuses, adoption assistance, pre-tax reimbursement accounts, backup child and elder care programs, educational and college advising programs, virtual tutoring, and wellbeing programs.
The law firm is known for its friendly and cooperative culture and has received external recognition for its welcoming workplace, including certifications and ratings from Diversity Lab, National Association of Female Executives, Human Rights Campaign, Women in Law Empowerment Forum, and Dave Thomas Foundation for Adoption.
The law firm is committed to providing reasonable accommodations based on disability, religious, menopause, pregnancy, or lactation-related needs. The law firm is an equal opportunity employer and participates in E-Verify.
The application process is conducted online via the law firm's website, and the firm is not currently accepting search firm submissions for this opening. Applications are estimated to be accepted through May 16, 2025.
