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Legal Secretary The candidate will create, revise and format complex legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines. Troubleshoot documents. Answer questions and provide technical help when required. Proofread work for accuracy prior to routing or returning to attorneys/employees. Provide secretarial support to attorneys as requested, including answering phones, time entry, scanning, PDF'ing documents, copying, faxing and other clerical duties as required. Transcribe tapes into letters, reports, marketing presentations and supporting handouts. Submit specialized conflicts. Schedule appointments, conferences, depositions, etc.. Prepare travel arrangements; preparing expense reimbursement forms. Attend all mandatory training classes and remain current on available technology, utilizing it to the fullest. Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators. Accept change and work to incorporate change into daily work environment. Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements. Remind attorneys of deadlines for filings, Federal Express packages, etc.. Maintain contact lists for client matters. Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site. Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing. Provide coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits. Should have 4+ years of work experience as a Legal Secretary or in a WP department in a law firm. Should preferably have 4+ years of Legal secretarial experience, experience supporting C-level executives, excellent multitasking skills, incredible attention to detail. Typing skills of 55+ WPM is required.
