Legal Staff Legal Secretary in New York City, NY

Law Firm

New York City, NY

Legal Staff Legal Secretary in New York City, NY

Legal Staff

Min 3 yrs required

No

Job Title:
Legal Secretary – Plaintiff’s Personal Injury / Medical Malpractice (Bilingual Spanish Required)

Job Responsibilities:
The Legal Secretary will be responsible for providing comprehensive support to three attorneys and staff involved in plaintiff’s personal injury and medical malpractice cases. The role demands a high level of diligence and expertise, as the secretary will be managing tasks from the initial client intake through to trial. The responsibilities include:

- Preparing legal documents with precision and managing case files to ensure all client records are meticulously organized.
- Scheduling and confirming various legal proceedings, including depositions, court reporters, and translators, to ensure smooth operations.
- Coordinating client attendance at necessary medical appointments, hearings, and examinations.
- Managing attorneys' calendars and tracking critical deadlines to ensure compliance with court schedules.
- Monitoring and applying updates to court and judge-specific rules to maintain adherence to legal standards.
- Conducting regular follow-ups with clients to provide updates and gather necessary information.
- Handling general administrative duties and maintaining an organized filing system to support the legal team effectively.

Education and Experience Information:
- A minimum of 3 years of experience as a legal secretary, preferably in personal injury or medical malpractice cases.
- Proficiency in Microsoft Office, Outlook, E-Courts, E-Filing, and NYS Unified Court System calendaring is essential.
- Strong organizational and multitasking skills to handle various responsibilities simultaneously.
- Excellent written and verbal communication skills to interact effectively with clients and legal professionals.
- A professional demeanor with strong client service skills is required to maintain positive client relationships.
- The ability to meet deadlines and perform efficiently in a high-pressure environment is crucial.
- Knowledge of legal terminology and document preparation, including the preparation of bills of particulars, discovery responses, and motions.

Preferred Education:
- An Associate’s Degree or higher is preferred for candidates applying for this position.

Salary Information:
- The position offers a salary of $75,000 per year.

Additional Information:
- Job Type: Full-time
- Benefits include paid time off.
- The schedule involves an 8-hour day shift, Monday to Friday.
- Ability to commute to New York, NY 10001 is required.
- Work Location: In-person at the law firm office.