Legal Staff Legal Secretary in Irvine, CA

Law Firm

Irvine, CA

Legal Staff Legal Secretary in Irvine, CA

Legal Staff

No

**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary ?The candidate will type and edit legal and other documents (including correspondence, memoranda, bills, timesheets, and project work) from handwritten and typed materials. Copy, distribute, send (electronically and/or via mail, courier or express service), file, and otherwise handle completed work. Partner with case teams on key court filings. Receive, screen, and transmit telephone calls, conference calls, and messages to/from attorneys, clients, and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports, and expense reports. Set up and maintain files. Proofread and redline works for accuracy of copy, format, grammar, punctuation, and syntax. Coordinate conferences, meetings, and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm, and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates, and attorneys whose secretaries are absent. Commitment to maintaining the confidentiality of client and office information, and adhering to the Firm s Core Values. Commitment to professional growth.

The candidate should have a High School Diploma or equivalent, and 10+ years of litigation secretarial experience supporting partner level attorneys. Specialized secretarial degrees, Associate's, and/or bachelor's degrees are desirable. Must have the ability to type at least 70 words per minute with accuracy. thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional. Must have a thorough knowledge of the proper preparation of time records, expense reports, client bills, and conflict-checking forms (if applicable to the position). Must have excellent written and oral communication skills, including grammar, spelling, and punctuation, and proficiency with advanced telephone functions, including conference calling and voicemail. Must have excellent telephone manners. Familiarity with legal filing and record-keeping practices. Must have strong organizational skills, ability to perform clerical tasks with a high degree of accuracy, have proficiency in office equipment used regularly including computers, printers, copy machines, facsimile machines, telephones, and transcription machines. Must have the ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion, and ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Must have the ability to establish effective working relationships within the office and firm, and with clients, vendors, and others outside the firm. Must have proficiency in eFiling in State and Federal Courts and all court procedures. Must have the ability to produce TOCs and TOAs manually & accurately.