Job Title: Real Estate Paralegal
Job Responsibilities:
A Real Estate Paralegal at a law firm is tasked with providing comprehensive support during real estate closings. This role is integral in facilitating successful real estate transactions by assisting attorneys and clients in preparing and reviewing legal documents, ensuring that all closing processes comply with legal requirements and industry regulations. The role demands attention to detail, legal expertise, and the ability to manage complex transactions.
Key Responsibilities & Objectives:
Core Duties:
- Take extreme ownership of the file to ensure smooth closing processes.
- Ensure clear title and marked-up binder.
- Verify that all closing figures match the invoice and contract.
- Audit packages and files prior to closing.
- Ensure timely sending of packages to the correct closing location.
- Balance figures with the lender.
- Manage seller documents.
- Manage keys and closing locations.
- Ensure past orders report is clear.
- Oversee fees not disbursed report.
- Manage client relationships with closing coordinators and lenders.
- Ensure calendar management matches the closing software.
- Send builder documents to the builder post-closing.
- Handle ownership of closing errors and check requests.
- Act as the primary point of contact for builder files, including buyers, agents, and builders.
- Perform pre-closing tasks as necessary.
Document Preparation:
- Draft and prepare legal documents related to real estate transactions, such as contracts, deeds, mortgages, and closing statements.
Title Insurance:
- Coordinate the receipt of title insurance binder for closing and collect appropriate premiums.
- Review the title binder and satisfy all requirements prior to closing.
Coordination with Stakeholders:
- Facilitate communication and coordination among various parties involved in the closing process, including buyers, sellers, lenders, real estate agents, and other attorneys.
Closing Preparation:
- Organize and prepare for closing, ensuring all necessary documents are in order and coordinating the timing of the closing.
Reviewing Closing Documents:
- Thoroughly review all closing documents to ensure accuracy and compliance with legal requirements.
Client Communication:
- Keep clients informed about the progress of the closing process, explain legal documents, and address any questions or concerns.
Financial Transactions:
- Handle the financial aspects of the closing, including disbursing funds, collecting payments, and ensuring all financial transactions are accurately recorded.
Compliance and Due Diligence:
- Ensure compliance with all relevant laws, regulations, and industry standards.
- Conduct due diligence to identify and address any potential legal issues.
Problem Resolution:
- Identify and resolve any issues or discrepancies that may arise during the closing process to ensure a smooth and successful transaction.
Continued Education:
- Stay abreast of changes in real estate laws and regulations, attend training sessions, and remain informed about industry best practices.
Success Factors:
- Builder clients are satisfied with communication, evidenced by high survey grades.
- Maintain an error rate of less than 5% of the total file load number.
- Ensure a clear past orders/fees not disbursed report.
- Receive positive feedback from buyers and agents.
- Ensure files are processed and prepared for closing timely and accurately.
Education and Experience Information:
The text does not specify formal educational requirements or prior experience needed for this role. However, given the duties and responsibilities, candidates are likely expected to have relevant experience in legal or real estate fields and knowledge of real estate laws and regulations.
Salary Information:
The text does not provide specific salary information for the Real Estate Paralegal position.
Benefits Package:
- Safe Harbor 401K with matching and instant vesting.
- Medical insurance with HSA or FSA options.
- Dental and vision insurance.
- Child, spouse, and employee voluntary life insurance.
- Employer-paid group life insurance ($10K).
- Short-term and long-term disability insurance.
- Cancer, accident, and hospital ancillary policies.
- Unlimited PTO with 5 unplanned PTO days.
- Bereavement days.
- Employer-paid lunches during the busy end of the month.
