Legal Staff Receptionist in Paramus, NJ

Law Firm

Paramus, NJ

Legal Staff Receptionist in Paramus, NJ

Legal Staff

No

Job Title: Back-end Receptionist

Job Responsibilities:
- Professionally manage a high volume of incoming calls with courtesy.
- Respond promptly to numerous answering service emails, ensuring accuracy and efficiency.
- Direct incoming calls to the appropriate departments or team members for a seamless client experience.
- Welcome clients and visitors with professionalism, creating a positive first impression.
- Accurately record client information, take detailed messages, and deliver them to the appropriate staff member.
- Coordinate appointment scheduling and manage the law firm’s calendar with attention to detail.
- Maintain confidentiality and discretion when handling sensitive client information.
- Assist with administrative tasks such as filing, scanning, and data entry as needed.

Education and Experience Information:
- Proven experience in a reception or customer service role, preferably within a law firm or fast-paced office setting.
- Bilingual capability, with Spanish speaking preferred.
- Strong verbal communication skills and phone etiquette.
- Ability to multitask and manage a high volume of calls while maintaining attention to detail.
- Exceptional interpersonal skills, with the ability to handle emotionally sensitive situations with empathy and professionalism.
- Proficiency in Microsoft Office and basic office software.

Salary Information:
- Compensation Range: $18 - $21 USD per hour.

Benefits:
- Competitive salary and comprehensive benefits package.
- Health Insurance.
- Dental Insurance.
- Vision Insurance.
- Paid Time Off.
- Sick Time.

Equal Opportunity Statement:
The law firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

E-Verify:
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the . If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.