Job Title: Legal Secretary
Job Responsibilities:
The Legal Secretary will join the Litigation team at the law firm and provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals. The key responsibilities include:
- Preparing documents to support timekeepers, which may involve transcribing from dictation, drafts, handwritten notes, or oral instructions, as well as redlining and proofreading the end product.
- Handling all incoming telephone calls and making outgoing calls in a professional manner.
- Maintaining good client relationships for attorneys.
- Reviewing, date stamping, docketing, and routing incoming correspondence and pleadings.
- Entering time using IntApp daily and maintaining appropriate records.
- Creating and maintaining files, including chronological files and indexes not stored in the Information Governance department, and ensuring they are up-to-date and organized. Forwarding materials to the Information Governance department as necessary.
- Completing all document processing and correspondence assignments accurately and within the stated timeframes of timekeepers.
- Assisting other secretaries and timekeepers as needed.
- Preparing New Business Forms for new and existing clients, conflict sheets, and engagement letters.
- Preparing and processing expense reports, check requests, travel reimbursements, health club reimbursement forms, etc., in accordance with accounting guidelines.
- Arranging Messenger Service, Copy Center, and facsimile requests as needed.
- Copying documents not appropriate to send to the Copy Center.
- Consistently using the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts, updating, maintaining, and resolving conflicts within the CRM tool.
- Making necessary travel arrangements, adhering to the firm’s Travel Policy.
- Reviewing and handling prebills.
- Maintaining current secretarial backup instructions and client/matters lists.
- Maintaining attorney/paralegal calendar, including scheduling and coordinating meetings.
- Coordinating internal procedures and compiling backup materials for attorney/paralegal preparation of audit letter responses.
- Reconciling telephone charge reports for office and cellular phones.
- Typing a variety of litigation pleadings and discovery documents, arranging for filing and service of documents, and electronically filing and serving court documents as required by state, Federal, and local rules.
- Maintaining docket for various pleadings prepared and/or received.
- Performing legal research if requested.
- Executing all other duties as assigned or required.
Education and Experience Information:
Required:
- After orientation at the law firm, proficiency in the Microsoft Office suite, iManage, and other firm applications.
- Availability to work overtime as required.
- Fast and accurate typing skills.
- Familiarity with court rules and procedures and understanding of legal terminology.
Preferred:
- Previous litigation secretarial experience.
- A college degree or business college certificate.
Competencies:
- Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines, and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule.
- Ability to organize and prioritize work assignments and delegate tasks to service departments when necessary.
- Demonstrating initiative, diplomacy, and tact.
- Possessing excellent written, communication, and proofreading skills with attention to detail.
- Functioning in a professional and polite manner when dealing with clients, co-workers, court personnel, and others.
- Being reliable, committed, and punctual.
Salary Information:
The law firm offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. The expected hourly pay range for this position with a work schedule of hours per week is - , which translates to an annual salary of $62, - $91,. The final offer amount will depend on geographic location, applicable experience, and skillset of the candidate.
The law firm provides a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults, and other parental support benefits. Benefited employees also receive firm-paid life insurance, AD&D, LTD, short-term medical benefits, as well as 20 days of Paid Time Off (PTO) and 10 paid holidays each year. Generous parental leave and fertility benefits are also offered. New employees will attend a detailed benefit orientation to learn more about the available benefits and resources.
