Legal Staff Paralegal in Tampa, FL

Law Firm

Tampa, FL

Legal Staff Paralegal in Tampa, FL

Legal Staff

No

Legal Assistant

Job Title: Legal Assistant

Job Responsibilities:

The legal assistant plays a crucial role in supporting legal teams at the law firm. The primary responsibilities include:

- Providing excellent service to both internal and external customers.
- Preparing routine correspondence, memoranda, and legal documents, including pleadings, notebooks, indexes, and exhibits.
- Accurately filing court documents both electronically and in document form, while adhering to any local or judge-specific requirements.
- Anticipating the needs of assigned attorneys to promote timekeeper efficiencies, such as drafting correspondence and preparing shell pleading and discovery documents in advance.
- Proofreading all documents to ensure accuracy and completeness before distribution or filing.
- Preparing and submitting client intake forms accurately.
- Establishing and maintaining appropriate files and records.
- Maintaining control files of matters in progress and following up to ensure completion of court-ordered actions.
- Utilizing standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
- Updating contact records in Outlook and firm databases.
- Periodically requesting pre-bills and statements for billing purposes and preparing statements for signatures and dispatch.
- Routinely reviewing and following up on client deadlines and calendar appointments.
- Coordinating arrangements for meetings, such as depositions, mediations, interviews, and attorney travel.
- Assisting with completing and tracking CLE compliance, presentations, and training programs, as well as organizing all other non-billable activities.
- Answering telephone calls, taking messages, providing information, and receiving information concerning legal matters handled by the assigned attorneys.
- Preparing and sending faxes, documents, mail, certified mail, overnight mail, FedEx packages, and interoffice mail.
- Mastering skills specific to the assigned practice group, including tasks like correspondence, spreadsheets, minutes, reports, and other documents.
- Providing assistance to legal and non-legal personnel as requested.
- Serving as a Notary Public when applicable.
- Performing other duties as assigned.

Education and Experience Information:

Education: The position requires a High School Diploma, although a Bachelor’s degree is preferred.

Experience: Prior experience as a legal assistant is required, with a strong preference for experience in Construction Litigation.

Knowledge, Skills, and Abilities:

- Demonstrated knowledge of legal terminology, legal documents, and legal processes in litigation.
- Advanced computer skills, including proficiency in MS Word, Outlook, Excel, and document management systems. Experience with NetDocs is strongly preferred.
- Ability to learn and adapt to new software programs.
- Excellent oral and written communication skills.
- High accuracy, attention to detail, and good organizational skills.
- Ability to work effectively and proactively under pressure in a fast-paced environment.
- Ability to coordinate multiple tasks concurrently and meet deadlines.
- Strong client service focus and ability to work effectively in a team environment.
- Demonstrated initiative, flexibility, resiliency, and ability to adapt to change.
- Self-motivation and ability to work with minimal supervision.
- Various physical activities may be required.

Salary Information:

The text does not provide specific salary information for the legal assistant position.

Equal Opportunity Statement:

Law firm is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation, and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.