Office Services Coordinator in Los Angeles, CA

Law Firm

Los Angeles, CA

Office Services Coordinator in Los Angeles, CA

Law Firm Non Legal Department

1-3 yrs required

No

Office Services Coordinator

Job Title: Office Services Coordinator

Position Summary: Law firm, a dynamic and rapidly growing law firm with a national practice, is seeking a highly motivated and organized individual to join its team as an Office Services Coordinator. This position is based in the Los Angeles office and is responsible for providing comprehensive office support for assigned locations. The role requires strong organizational skills, confidentiality, effective communication, and the ability to thrive in a fast-paced environment.

Job Responsibilities:

Office Maintenance and Support:

- Maintain inventory, order, and stock supplies.
- Ensure proper appearance of office space, including the breakroom, conference rooms, and other common areas.
- Coordinate with property management and/or vendors on maintenance requests.
- Coordinate with property management, vendors, and other guests, ensuring they have access to necessary spaces and adhere to office protocols.
- Collaborate with all administrative departments to support office needs.

Mail Services:

- Receive and sort incoming mail, including legal documents and correspondence.
- Scan documents and ensure the quality and accuracy of scanned images.
- Process outgoing mail requests utilizing various shipping methods.
- Post mail using the firm's postage machine and deliver mail to the post office as needed.
- Gather and send interoffice mail.

Employee Support:

- Set up new hires (computer, supplies, etc.) and conduct welcome tours.
- Train new employees on office services equipment.
- Request building cards/keys and enroll employees in parking.

Event and Meeting Coordination:

- Set up conference rooms for meetings, depositions, or other events.
- Organize office parties and events.

Assist in all other office duties assigned.

Education and Experience Information:

- Associate’s degree or relevant experience in an office environment.

Working Conditions:

- Work is generally performed within an office environment with standard office equipment.

Physical/Mental Demands:

- Ability to work independently within general guidelines and with minimal supervision.
- Ability to organize, prioritize, and execute responsibilities amidst conflicting priorities or unexpected situations.
- Ability to effectively communicate and build working relationships with all levels of management and staff.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature.
- Regularly required to communicate clearly and exchange information in English.
- Regularly required to operate routine office equipment such as telephones and computers.
- Regularly required to observe and assess data and documents, both in printed form and on computer screens.
- May be requested to work beyond normal hours and on weekends for special projects.
- May be required to move objects up to 50 lbs. from one level to another occasionally.

Salary Information:

This role offers an hourly salary and bonus opportunity. The hourly salary range for this position is to . Actual pay may be adjusted based on experience and other job-related factors permitted by law. This position also offers a full benefits package, including health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Law firm is a national civil litigation firm with offices spanning major metro markets across the ., providing strategic coverage wherever clients do business. The firm’s capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Law firm values the diversity of its teams and strives to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits embodied by all.

Department: Records

This is a non-management position and a full-time position.