Legal Staff Accounting/Finance in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Accounting/Finance in Chicago, IL

Legal Staff

Min 3 yrs required

No

Job Title: Electronic Billing (E-Billing) Specialist

Job Responsibilities:
The Electronic Billing Specialist at the law firm is responsible for various tasks related to the submission and management of electronic invoices. Key responsibilities include:

- Ensuring timely and accurate submission of electronic invoices for assigned clients.
- Performing quality assurance checks and reviewing invoices for compliance with client e-billing requirements.
- Uploading and submitting invoices using eBillingHub and over 50 vendor sites.
- Analyzing, troubleshooting, and resolving complex e-billing issues independently.
- Collaborating with clients and attorneys to address rejected or pending invoices and following up regularly until resolution.
- Establishing strong working relationships with clients, attorneys, and staff, and communicating regularly regarding e-billing setup, issues, and questions.
- Creating and maintaining detailed electronic notes for each client, including client-specific and vendor-specific requirements.
- Working closely with the Billing team to ensure client requirements are followed.
- Creating and uploading client accrual spreadsheets as needed.
- Manually editing invoices to meet client submission requirements.
- Maintaining client vendor sites, reconciling firm and client information, and coordinating with Rate Administrator and attorneys to update rates, budgets, or status reports.
- Implementing new e-billing clients and vendors, including mapping in the eBillingHub and setup in Aderant.
- Assisting with other accounting projects as needed.

Education and Experience Information:
The position requires:

- Preferably 3+ years of experience in an accounting department, with previous experience in a law firm or professional services organization supporting a multi-office environment being strongly preferred.
- A college degree in Finance or Accounting is preferred.
- Advanced skills in Microsoft Excel and Microsoft Word.
- Ability to prioritize workload, multi-task, and work independently.
- Data-oriented mindset with a high degree of accuracy, attention to detail, and quality control.
- Ability to meet deadlines and handle stressful situations calmly and composedly.
- Excellent customer service and communication skills.
- Excellent time management and organizational skills.
- Demonstrated ability to learn new technologies quickly and independently.
- Knowledge of eBillingHub, BillBlast, Aderant, Elite 3E, or other similar software is preferred.
- Ability to establish and maintain professional relationships with clients and colleagues.
- Willingness to work overtime as needed.

Salary Information:
The salary for the Electronic Billing Specialist varies by location, and actual pay will be adjusted based on the candidate’s education, training, experience, and other job-related factors permitted by law. The salary ranges are:

- Washington: $72,000 to $79,000 annually ( to hourly).
- California (Los Angeles): $69,000 to $79,000 annually ( - hourly).
- California (San Francisco): $77,000 to $88,000 annually ( - hourly).
- New York City: $71,000 to $81,000 annually ( – hourly).
- Washington .: $73,000 to $82,000 annually ( - hourly).

Full-time employees may also be eligible for additional benefits and programs, including bonuses, health insurance with an optional HSA, short and long-term disability, dental insurance, vision care, telemedicine, virtual short-term counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include accident insurance, life insurance, disability insurance, long-term care, pet insurance, and commuter and transit programs.

The law firm is committed to diversity, equity, and inclusion and provides reasonable accommodations for individuals who need them to complete the application or recruiting process and for employees who need accommodations to perform essential job functions due to disability or religious reasons.