Legal Staff Accounting/Finance in Milwaukee, WI

Law Firm

Milwaukee, WI

Legal Staff Accounting/Finance in Milwaukee, WI

Legal Staff

No

Job Title: E-Billing Specialist

Job Responsibilities:
The E-Billing Specialist at the law firm is responsible for the timely, efficient, and accurate electronic billing of client accounts. The role involves close collaboration with Billing Coordinators, attorneys, clients, and e-billing vendors to facilitate e-billing processes in accordance with client and established firm guidelines, as well as attorney requests within policy. Key responsibilities include:

- Collaborating with the Client Financial Intake Specialist to onboard new clients and update existing client e-billing vendor sites, including timekeeper, rate, and budget updates for client approval.
- Submitting client bills prepared by the Billing Team onto e-billing vendor sites via upload or BillBlast.
- Analyzing and correcting submission errors by collaborating with the Billing Team to correct errors in Aderant for resubmission.
- Monitoring the stages of acceptance on various e-billing vendor sites.
- Becoming an expert on client engagement letters and billing guidelines to ensure compliance and limit delays in billing and collections.
- Reviewing the daily cash report for client payments and application accuracy, identifying reductions for coordination with billing attorneys to appeal or write-off, and working with the Cash Team on adjustments or refunds.
- Auditing, researching, and contacting clients regarding aged Accounts Receivable of e-billed invoices; inputting notes into BillBlast and Collection modules; coordinating with the Billing Team to correct related issues.
- Organizing and maintaining client billing and instruction files for each billing client.
- Identifying unusual situations, gathering information, and escalating as needed for assistance, while providing the Billing Team with guidance and assistance on complex e-billing issues.
- Being responsible for research and resolution on ad-hoc projects and assignments as they arise.

Education and Experience Information:
The ideal candidate for the E-Billing Specialist position should possess:
- A Bachelor’s Degree or a comparable level of legal billing experience is preferred.
- A strong understanding of all end-to-end aspects of client revenue accounting.
- Experience with Aderant Billing, Prebill Manager, and client E-Billing platforms is strongly preferred; experience with software such as BillBlast and other revenue-cycle software is a plus.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Excellent attention to detail, along with written, verbal, and interpersonal communication skills.
- A pro-active, inquisitive, and analytical problem-solving approach.
- The ability to collaborate and cross-team with all finance team members and promote a positive work environment that embraces the abilities of all members.
- Effective client management skills with a record of providing excellent customer service.
- Flexibility and the ability to manage time, organize, and prioritize workload effectively.

Salary Information:
The offered salary for the E-Billing Specialist position will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data, and consideration of internal equity.

Benefits Information:
The law firm offers a comprehensive benefits package designed to support the well-being and success of employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, a health savings account, commuter benefits, and personal and parental leave programs. The law firm prioritizes work-life balance and offers wellness programs and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. The law firm is committed to providing a benefits package that helps the team thrive and feel valued.

Equal Employment Opportunity Statement:
The law firm is committed to providing employment opportunities to qualified applicants and employees on an equal basis without regard to age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The law firm will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the law firm's goal of furthering the principle of equal employment opportunity.

E-Verify:
The law firm uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.