Administrative Assistant in Richardson, TX

Law Firm

Richardson, TX

Administrative Assistant in Richardson, TX

Law Firm Non Legal Department

Min 1 yrs required

No

Administrative Assistant
Job Category: Administrative
Requisition Number: ADMIN002001

Posting Details

Posted: June 16, 2025
Full-Time
On-site

Job Details
Description

Job Title: Administrative Assistant

Job Responsibilities:
The Administrative Assistant at the Administrative Services Center is responsible for providing exceptional administrative support to legal teams within the law firm. This role involves ensuring the accurate preparation of documents, meeting deadlines, and delivering superior client service to both internal and external stakeholders.

Primary responsibilities include:
- Facilitating general administrative support for legal teams, which encompasses precise data entry of receipt/approval notice details into the in-house database to ensure accurate representation of government case numbers and validity dates.
- Preparing meticulously crafted approval letters and notifications for external clients.
- Efficiently coordinating and rescheduling appointments with external clients as directed by the US government.
- Preparing requests for petition withdrawals to government agencies.
- Updating the internal ticketing system to reflect the precise status of requests from legal teams.
- Ensuring the physical filing of paperwork with government agencies and the seamless uploading of documents to internal systems.
- Performing general copying and scanning of documents with precision.
- Preparing shipping labels, letters, and collating packets for employer/client copies in a methodical manner.
- Utilizing and updating the in-house database according to the provided instructions.
- Providing valuable assistance with projects related to the practice as required.

Education and Experience Information:
- A minimum of 1+ years of experience in an office environment is required.
- Experience working in immigration-related tasks is preferred.
- A High School Diploma or equivalent is required.
- An Associate degree or 2 years of college is preferred.

The ideal candidate should:
- Adapt quickly to new technologies, ensuring seamless integration into daily tasks.
- Have a quick grasp of new processes and be adept at applying technological skills.
- Be proficient in general office clerical tasks including phones, typing, and filing.
- Demonstrate proficiency in the Microsoft Office Suite.
- Be able to effectively manage multiple assignments concurrently.
- Possess a keen eye for detail and an unwavering commitment to accuracy.
- Be capable of managing heavy workloads efficiently.
- Exhibit exceptional verbal and written communication skills.
- Exemplify excellent customer service with a positive and welcoming demeanor.

Salary Information:
In addition to competitive pay, the law firm offers a discretionary annual bonus and a supportive, team-oriented culture. The benefits package includes medical, dental, vision, disability, and life insurance, sick time, unlimited vacation, and a 401(k) with company match.

Legal Terminology and Important Information:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed represent the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job.

The law firm is an Equal Opportunity Employer. It is the policy of the law firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, or any other characteristic protected by law. The law firm prohibits and will not tolerate any such discrimination or harassment.

The law firm does not accept unsolicited resumes from recruiters or employment agencies. The law firm is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, the law firm reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of the law firm. If your agency would like to be considered as a potential recruiting partner, please forward your contact information to the specified recruitment email address.