Legal Staff Legal Secretary in New York City, NY

Law Firm

New York City, NY

Legal Staff Legal Secretary in New York City, NY

Legal Staff

Min 2 yrs required

No

Job Title:
Legal Administrative Assistant - Immigration

Job Responsibilities:
The Legal Administrative Assistant will be responsible for carrying out a variety of legal, clerical, and secretarial duties. These duties include but are not limited to:
- Transcribing and typing correspondence, memoranda, and project work
- Proofreading and ensuring the quality of legal documents
- Keeping cases organized by establishing and organizing files
- Monitoring calendars and meeting deadlines
- Documenting actions and inputting information into file databases and case management software
- Confirming case status with attorneys
- Assisting with nonimmigrant and immigrant visa filings and organizing exhibits
- Collecting information and documentation from clients, including the initial screening of “cold calls” and client referrals
- Assisting partners and attorneys in drafting client engagement letters
- Writing, proofreading, sending, filing, and managing correspondence, memos, pleadings, contracts, forms, indices, and other related documents
- Assisting paralegals with the preparation and filing of immigration petitions
- Coordinating conferences, meetings, and appointments for attorneys and clients, including conference room scheduling, meals, and preparation of materials
- Assisting with other administrative tasks as requested by attorneys and paralegals

Education and Experience Information:
- A minimum of 2+ years of legal administrative assistant experience is required
- Experience in immigration is preferred
- A high school diploma or equivalent is required; an associate’s degree is preferred
- Exceptional oral and written communication skills, including excellent spelling, grammar, punctuation, form, and style
- Excellent multitasking and time management abilities
- Superior client service and listening skills for anticipating the needs of clients and attorneys

Salary Information:
The text does not provide specific salary information for the position of Legal Administrative Assistant - Immigration.

Additional Information:
Candidates will thrive in this role if they:
- Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Demonstrate good organizational skills for prioritizing workload
- Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement
- Enjoy working with diverse personalities within various levels of the firm
- Are comfortable working in the office every day

The law firm is committed to creating an inclusive environment and welcomes applications from diverse candidates with varied backgrounds and skills, including military experience. The firm is an Equal Opportunity Employer and adheres to a policy prohibiting unlawful discrimination and harassment. The policy applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation and benefits, and termination. The firm also complies with State and Federal statutory and constitutional non-discrimination provisions, including non-discrimination on the basis of prior criminal conviction and prior arrest.

Recruiting agencies are not accepted for candidate submissions during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to the internal recruitment team for potential collaboration.