This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary - Transactional The candidate will perform a variety of secretarial and/or administrative duties for assigned attorneys and paralegals. Will interact with colleagues in a team setting and upholds the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. Will be working with firm leadership, partners, and business colleagues on a variety of projects and requests. Draft, revise and finalize correspondence, audit letters, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents. Proofread documents and check for appropriate formatting, spelling and grammar. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintain good public relations with client. Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery. Complete client/matter forms. Request conflicts of interest checks. Open new files. Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed. Prepare expense reports. Coordinate and follow through on requests and projects with other support departments. Screen telephone calls, listen to voicemail and record messages. Schedule appointments and make arrangements. Maintain calendar, contacts and deadline reminder systems. Enter attorney time, send time entry reminders and track entries. Review and print e-mail messages. Process client billing. Other duties and projects as assigned.
The candidate should have at least 5 years of legal experience. Ability to manage vendor invoices. Proofreading, attention to detail and solid grammar/spelling skills a must. High degree of proficiency with Microsoft Outlook, Word, and Excel a must. Typing speed/accuracy: 70 wpm with accuracy. Legal citation and legal terminology expertise. Familiarity with Carpe Diem, Elite, DeltaView, document management systems or similar technology.
