The Attorney Practice Coordinator (formerly Legal Secretary) at a Seattle-based law firm is responsible for coordinating and supporting the practices of multiple attorneys. This hybrid position is located in Seattle, WA and requires in-office work 2-3 days per week. The salary for this position ranges from to per hour, contingent on relevant experience and education, and includes eligibility for performance-based bonuses. The firm also offers a comprehensive benefits package.
Responsibilities:
- Coordinating attorney support from Attorney Resource Team and other corporate departments, including calendar and billing teams
- Accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation
- Communicating with case team to avoid duplicate requests to Attorney Resource Team
- Verifying court and other deadlines and alerting attorneys
- Creating and updating litigation matters in Virtual Binder
- Accurate and timely creation of Tables of Contents (TOCs) and Tables of Authorities (TOAs)
- Coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties
- E-filing documents with courts and agencies in accordance with applicable rules
- Timely and properly filing in NetDocuments
- Creating and submitting New Client Matters (NCM) within firm standards
- Coordinating transcription of audio recordings
- Coordinating the printing and assembling of documents with office services personnel
- Maintaining attorney contact lists through Outlook and Client Relationship Management system (. InterAction)
- Timely submission of daily task log identifying projects and assignments
- Reviewing and revising client pre-bills (may be responsible)
Qualifications:
- Minimum of 10 years of experience in a strong professional or educational environment
- Highly organized with the ability to support multiple attorneys' practices and coordinate multiple tasks and requests effectively
- Demonstrates strong time management expertise with the ability to prioritize and anticipate practice needs
- Demonstrates initiative to identify, monitor, and execute tasks related to case timelines
- Strong written and verbal communication skills to effectively communicate with internal and external parties
- Advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA)
- Extensive knowledge of court rules and ECF procedures
- Proficiency in using MS Office, Outlook, and Adobe
- Experience with document management systems (. NetDocuments)
- Expertise in Forte to create compliant legal documents and correspondence
- Knowledge of legal terminology
- Bachelor's degree preferred
About Littler:
Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With over 1,800 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. The firm has been consistently recognized in the industry as a leading and innovative law practice for over 75 years, litigating, mediating, and negotiating some of the most influential employment law cases and labor contracts in history.
Littler's commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues, building better solutions for their toughest challenges. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. With powerful proprietary technology, the firm disrupts the status quo and delivers bold, groundbreaking innovation that prepares employers not just for today, but for tomorrow as well.
Benefits:
The firm offers a generous benefits package to full-time and part-time employees working at least a 50% schedule. This includes comprehensive health, dental, and vision plans for employees, their spouse/domestic partner, and children. In addition, the firm provides a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving support, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.
Littler is an equal opportunity employer and is proud to foster a diverse and inclusive workplace.
This job posting is a general description of the responsibilities required for this position and is not intended to be a complete list. The firm is not accepting unsolicited resumes from search firms for this position and will not provide compensation for any candidates submitted by search firms. For inquiries about this opportunity, please email Pamela Jackson at with the job title in the subject line.
In summary, the Attorney Practice Coordinator (formerly Legal Secretary) at a Seattle-based law firm is responsible for coordinating and supporting the practices of multiple attorneys. This hybrid position offers a competitive salary and benefits package. The ideal candidate will have extensive experience in a professional or educational environment, strong organizational and time management skills, and knowledge of legal terminology and procedures. Join Littler and be a part of a leading and innovative global employment and labor law practice.
