Job Title: Billing Specialist
Job Responsibilities:
The Billing Specialist at the law firm is tasked with managing the billing process for client invoices according to client specifications. This role involves a variety of daily responsibilities, including:
- Editing prebills to facilitate time and disbursement transfers, time splits, on-account transfers, time adjustments, and disbursement adjustments.
- Printing, sorting, and distributing prebills to billing attorneys and producing drafts or final computerized invoices for attorney review.
- Maintaining accurate and current client billing addresses.
- Entering any necessary billing exemptions by the cutoff date and maintaining this status through month-end.
- Monitoring and managing approval levels for write-offs and monthly billing exemptions.
- Accurately entering alternate rates into the computer system.
- Providing attorneys and legal support staff with billing statistics, utilizing and formatting Excel spreadsheets as necessary.
- Ensuring effective communication with attorneys to meet billing deadlines.
- Submitting, processing, and tracking invoices while resolving billing issues via electronic and web-based systems.
- Communicating effectively during monthly meetings with the billing manager to update on timekeepers’ Work in Progress and troubleshoot issues as needed.
- Responding to internal and external client inquiries promptly and seeking feedback or follow-up as appropriate.
Knowledge, Skills, and Abilities:
The Billing Specialist must possess the following skills and abilities:
- Strong written and oral communication skills for interacting with firm professionals and clients regarding billing issues.
- Outstanding customer/client service and interpersonal skills.
- Professional and positive representation of the department.
- Proficiency in Microsoft Word and Excel.
- Ability to work under pressure and manage multiple competing priorities.
- Capacity to produce high-volume, computerized document edits in a fast-paced, deadline-driven environment.
- Ability to work independently and with teams to ensure consistent and efficient workflow processes.
- Strong interpersonal skills to provide high-quality service and partner effectively with diverse groups at various levels within the law firm and with external contacts.
- Self-management and independent work capability in both hybrid and in-office settings.
Education and Experience:
The ideal candidate for the Billing Specialist position should have:
- A college degree is preferred, or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position.
- A minimum of three (3) years of law firm billing experience.
- Previous experience with Aderant/CMS is strongly preferred.
Salary Information:
The compensation for the Billing Specialist position is influenced by several factors, including position, location, education, training, and experience. The hiring salary range for this position is $50, - $70,.
Additional Information:
The law firm is committed to equal employment opportunities and adheres to a policy of making employment decisions without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, and any other classification protected by law. The firm will comply with any applicable city or state workplace mandates regarding Covid-19.
This position description outlines the general content and requirements for the job and does not constitute a written or implied contract of employment. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. By applying for this position, candidates agree to the processing of their personal information in accordance with the law firm's Worker and Applicant Global Privacy Notice.
