Legal Staff Paralegal in Minneapolis, MN

Law Firm

Minneapolis, MN

Legal Staff Paralegal in Minneapolis, MN

Legal Staff

Min 4 yrs required

No

Job Title: Legal Assistant - Regulatory Affairs

Job Responsibilities:
- Provide legal administrative support to attorneys, acting as a liaison for clients.
- Initiate client/matter openings, including conducting conflicts checks and preparing engagement letters.
- Proactively manage attorneys' calendars, maintaining an overview of deadlines, anticipating next steps, and implementing follow-up procedures to ensure deadlines are met.
- Create, edit, revise, redline, and proofread documents.
- Enter attorneys' time, ensuring accuracy by proofreading, using spellcheck, and applying appropriate task codes to comply with law firm policies.
- Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
- Maintain client files, both electronic and hard copy, and file electronic documents promptly and accurately in Outlook and the document management system.
- Process and route incoming mail and electronic communications upon receipt, as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
- Process reimbursement requests, check requests, and vendor invoices.
- Coordinate attorney meetings and appointments, including scheduling conference rooms.
- Arrange travel accommodations, including flights, hotels, and rental cars.
- Maintain attorney CLE records, including seminar registration and reporting.
- Assist with monthly closing preparations, including editing, proofing, PDF hyperlinks, and preparation of closing binders.
- Perform prompt and accurate filing of documents (electronic and hard copy), creation of closing books, and creating signature packets for closings.
- Delegate administrative tasks to Department Administrative Assistants.
- Provide a high level of customer service to attorneys and clients.
- May be requested to perform other duties as needed.

Education and Experience Information:
- High School diploma or . equivalent required.
- At least 4 years of related experience, with law firm experience preferred.
- Advanced knowledge of Microsoft Office is essential.
- Proficiency with Adobe Acrobat.
- Excellent oral and verbal communication skills.
- Attention to detail and accuracy.
- Strong organizational skills.
- Excellent customer/client service focus and skills.
- Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
- Ability to use good judgment in resolving conflict and working in challenging situations.
- Ability to maintain client and firm confidentiality.
- Positive attitude and ability to work both independently and in a team environment.
- Excellent analytical and problem-solving skills; ability to use independent judgment.
- Thorough understanding of legal terminology and procedures pertinent to the practice area.

Salary Information:
The pay range for this position in Minnesota is to per hour. This range represents the law firm's good faith estimate of likely compensation at the time of posting. Actual pay will depend on several factors, including the candidate’s experience, qualifications, skills, and location, and may fall outside the range indicated.

The law firm offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Benefits available to business professionals working 17+ hours/week and their dependents include comprehensive medical insurance, dental insurance, vision insurance, 401(k) retirement savings plan with firm contribution, life insurance, short and long-term disability, paid time off, paid parental leave, adoption assistance, education and college advising program, wellbeing programs, and more. Some benefits are subject to eligibility criteria.

Equal Employment Opportunity Statement:
The law firm is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

The law firm participates in E-Verify for employment verification.