Job Title: Legal Secretary, District Attorney - Juvenile
Job Responsibilities:
- Provides routine secretarial support for a unit of attorneys to ensure efficient and conscientious completion of their work.
- Utilizes computer knowledge to create forms for documents that are used repeatedly.
- Screens telephone calls and compiles routine data in established formats.
- Organizes and maintains all files and calendars.
- Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.
- Assists attorneys by making follow-up calls on their cases, retrieving documentation and evidence, and drafting legal correspondence and documents utilizing standardized formats.
- Serves as a liaison for the department by greeting, screening, and routing visitors and incoming calls, taking messages, and answering routine inquiries.
- Enters and maintains case and statistical data and generates related reports.
- Maintains the filing system, including receiving, filing, sorting, verifying, and routing a variety of legal documents.
- Assists attorneys with tasks such as making copies, delivering correspondence, filing papers with the courts, and maintaining office supplies.
- Provides limited assistance to attorneys regarding computer and/or software-related issues.
- Performs other duties as assigned.
Education and Experience Information:
- Graduation from an accredited high school or GED program is required.
- Three years of work-related experience or 45 hours of college credit, or a combination of the two, is necessary.
Special Requirements/Knowledge, Skills & Abilities:
- Ability to type 50 words per minute with proficiency in using word processing, spreadsheet, and database software.
- Candidates for all clerical, administrative, and/or secretarial positions will be required to take and pass at least one skill test determined by the Elected Official or Department Head based on the position and operational needs of the department.
- Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute).
- Ability to understand and follow written and verbal instructions, organize and process work, and establish and maintain effective working relationships with other employees and the general public while maintaining confidentiality.
Physical/Environmental Requirements:
- May require prolonged sitting and standing.
- Ability to lift and carry up to 25 lbs., unassisted.
Salary Information:
- Minimum Salary: per hour
- Maximum Salary: per hour
The position is a full-time day shift role with the District Attorney - Juvenile department.
