Legal Staff Legal Secretary in New York City, NY

Law Firm

New York City, NY

Legal Staff Legal Secretary in New York City, NY

Legal Staff

Min 7 yrs required

No

Job Title

Legal Secretary

Job Responsibilities

- Assemble and manage confidential and sensitive information, resolving issues with internal and external clients via phone or in person.
- Edit and prepare client bills substantively.
- Maintain calendars for meetings, appointments, business travel, and special events.
- Coordinate meetings, conferences, and special events, preparing and distributing related materials in advance.
- Compose and format legal documents, reports, and presentation materials, ensuring accuracy in spelling, punctuation, and grammar.
- Collect, enter, and edit time for client billing purposes.
- Coordinate domestic and international travel and manage travel and expense reimbursements.
- Prepare firm communications, correspondence, and presentations in collaboration with the law firm's marketing department or other resources.
- Receive and screen telephone calls according to office policy and individual preferences, referring matters to appropriate staff and resources.
- Open, sort, and distribute mail in compliance with office policy and individual preferences.
- Assist firm leadership, practice group leaders, and/or business managers with administrative or operational tasks as necessary.
- Maintain physical and electronic filing systems to ensure accurate and efficient retrieval of information.
- Understand firm policies and procedures, directing questions to other staff and resources as needed.
- Assist attorneys or staff with team support as needed.
- Perform other duties based on the unique practice of assigned attorneys.

Qualifications

Knowledge, Skills, and Abilities

- High level of quality client service to both internal and external clients.
- Ability to follow directions and work effectively both independently and with others in a cooperative, enthusiastic, and friendly manner.
- Proficiency in using MS Office to produce high-quality written communications such as memos, spreadsheets, presentations, and standard legal documents.
- Thorough command of the English language, including excellent spelling, grammar, and punctuation skills.
- Ability to communicate clearly and effectively, both orally and in writing.
- Ability to perform both routine and non-routine tasks with attention to detail and efficiency.
- Ability to adapt to changing priorities, meet deadlines, and manage workload.
- Ability to coordinate a variety of initiatives.
- Technical knowledge or guidance to analyze and interpret data from several sources and solve problems by applying precedent or extrapolating from previous experience.
- Exercise sound judgment and discretion in handling and maintaining confidential information and data.
- Represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.
- Working knowledge of legal terminology and procedures.
- General knowledge of documents, business processes, operation of standard office equipment and software.
- Ability to accurately type 80 words per minute.
- Ability to work overtime hours as requested.
- Ability to safely lift, move, and carry items without assistance, weighing up to 25 lbs.

Education

- High School Diploma or GED required.
- AA/BA/BS degree or equivalent specialized training is a plus.
- Bi-lingual speaking skills are also a plus.

Experience

- Seven (7) years of administrative experience required.

Salary Information

The law firm offers a competitive compensation and comprehensive benefits package, including healthcare, vision, dental, retirement, all-purpose leave, backup childcare, wellness programs, cultural events, and social activities. The salary range for this position is $75,800-$99,600, with additional compensation potentially including a discretionary bonus. The salary may vary based on location, market data, applicant’s skills, prior experience, certain degrees and certifications, and other factors. The law firm is committed to fair and equitable compensation practices in accordance with applicable laws. The law firm participates in the E-Verify program. The firm is an equal opportunity employer (EOE m/f/d/v).