Legal Staff Information Technology in Fort Lauderdale, FL

Law Firm

Fort Lauderdale, FL

Legal Staff Information Technology in Fort Lauderdale, FL

Legal Staff

No

Job Title: Project Analyst

Job Responsibilities:

The Project Analyst (PA) is a full-time, exempt position tasked with input, auditing, and analytical support for various projects related to practice management. The PA plays a crucial role in auditing time entries per outside counsel guidelines, gathering, and analyzing data for fee arrangements, and managing discrete portions of specific projects aimed at process improvements within practice groups.

1. Practice Group Projects:
- Collaborate with Practice Group Managers and Legal Project Managers to improve processes and manage discrete portions of projects.
- Develop skills to manage projects effectively.
- Gain a strong understanding of practice group economics, task codes, and client requirements.
- Understand outside counsel guidelines as needed for time entry, invoicing, pricing, and rate requirements.
- Maintain collaborative and proactive working relationships with the Pricing and Legal Project Management Team, Finance and Accounting Department, Business Development Team, and Firm Practice Leaders and attorneys.
- Collaborate with different management groups and attorneys within the law firm, utilizing tools and analytics to build better time entries and guide rates and pricing strategies to maximize profitable growth.
- Support Intake Clerks with SharePoint/Case Management inputs.

2. Billing and Time Entry Projects:
- Perform time entry auditing per outside counsel guidelines.
- Run routine scripts to generate a list of new time entries posted.
- Make necessary changes to time entries still in Work in Progress (WIP).
- Split block billing narratives into separate entries as appropriate.
- Escalate to timekeeper if the narrative is not descriptive, if time increments are listed in block billed entries, or if there is an error in the narrative's substance.
- Escalate to billing partner if a wording change may alter the definition of actual work done or if any timekeeper escalations remain non-compliant with guidelines.
- Escalate to billing partner if month-end, matter-level time entries identify multiple timekeepers completing the same task or attending the same meeting.
- Run Billblast reporting on e-billing client rejections and reductions.
- Work on automation to correct repetitive errors in the time entry system via macros/scripts/error messages.
- Document and analyze required information and data.

Secondary Job Functions:

1. Pricing Related Projects:
- Provide support to partners for pricing requests, time entry best practices, preparation of fee estimates, development of appropriate pricing approaches, and communication of fees and value pricing.
- Create and document best practices related to time entry, pricing, and profitability.
- Maintain current knowledge of trends and developments affecting the area of specialization, encouraging innovative thinking and sound judgment to achieve results.
- Assume responsibility for maintaining the highest level of confidentiality of all law firm records and files.
- Assume additional responsibilities as requested.

Education and Experience Information:

- .
- Self-motivated, strategic, and analytical thinker with a high level of initiative and attention to detail.
- Experience in constructing complex models, financial analyses, and reports using Excel and other relational-database systems.
- Exceptional organizational skills with time management skills to meet deadlines and manage competing priorities.
- Excellent interpersonal skills with the ability to communicate effectively across all levels of the law firm, both internally and externally.
- Demonstrated ability to learn new technology quickly.
- Strong analytical and problem-solving skills, ability to organize and prioritize multiple assignments, use initiative and judgment to accomplish results, participate as a team leader or member of a team, work under pressure, and complete job assignments in an accurate, timely, and professional manner.
- Ability to travel to the law firm’s other offices.

Salary Information:

- Salary Range: $55,000 - $65,000
- Note: Any offered salary is determined based on internal equity, internal salary range, market data, applicant skills, relevant experience, degrees, or certifications.

This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification.