Legal Staff Legal Secretary in Irvine, CA

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Law Firm

Irvine, CA

Legal Staff Legal Secretary in Irvine, CA

Legal Staff

Min 5 yrs required

No

Legal Secretary Litigation (Orange County) – Nossaman Law Firm

Key Responsibilities:
• Prepare, proofread and process complex legal documents
• E-file with CA, federal and appellate courts and agencies
• Coordinate with the Firm’s Docketing team to manage court and discovery deadlines
• Prepare new client/matter intake forms, engagement letters and conflict checks
• Process and monitor expense reports/reimbursements, vendor bills and check requests
• Oversee the billing process and maintain case management of client files
• Manage calendar, travel and support logistics for meetings, depositions, mediations, arbitrations and trials
• Delegate tasks to Legal Admin Support team
• Support other legal support services department projects and initiatives as needed

Experience & Qualifications:
• High school diploma, or equivalent, is required. A bachelor’s degree preferred
• Minimum of 5 years of litigation secretary experience supporting fast-paced attorneys
• Recent experience and strong working knowledge of legal terminology and court proceedings
• Experience formatting complex legal documents
• Strong ability to multi-task, prioritize work and communicate workload challenges
• Advanced knowledge of Microsoft Office and various legal software applications
• Experience with timekeeping and billing software; experience with Aderant preferred
• Superior communication and interpersonal skills
• Exceptional organizational, grammar, spelling and proofreading skills

The successful candidate must be proactive, customer service oriented, energetic and reliable. Impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also appreciated.

Salary Information:
• Hourly range: to
• Annual compensation: $85,000 to $110,000 (depending on qualifications and experience)

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.

**Members Only** is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.

Legal Secretary Litigation (Orange County) – Nossaman Law Firm

H2: Key Responsibilities
H3: Prepare, Process and Coordinate
• Prepare, proofread and process complex legal documents
• E-file with CA, federal and appellate courts and agencies
• Coordinate with the Firm’s Docketing team to manage court and discovery deadlines
• Prepare new client/matter intake forms, engagement letters and conflict checks
• Process and monitor expense reports/reimbursements, vendor bills and check requests

H3: Oversee and Manage
• Oversee the billing process and maintain case management of client files
• Manage calendar, travel and support logistics for meetings, depositions, mediations, arbitrations and trials
• Delegate tasks to Legal Admin Support team
• Support other legal support services department projects and initiatives as needed

H2: Experience & Qualifications
• High school diploma, or equivalent, is required. A bachelor’s degree preferred
• Minimum of 5 years of litigation secretary experience supporting fast-paced attorneys
• Recent experience and strong working knowledge of legal terminology and court proceedings
• Experience formatting complex legal documents
• Strong ability to multi-task, prioritize work and communicate workload challenges
• Advanced knowledge of Microsoft Office and various legal software applications
• Experience with timekeeping and billing software; experience with Aderant preferred
• Superior communication and interpersonal skills
• Exceptional organizational, grammar, spelling and proofreading skills

H2: Salary Information
• Hourly range: to
• Annual compensation: $85,000 to $110,000 (depending on qualifications and experience)

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.

H2: Nossaman Law Firm – Equal Opportunity Employer
Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.

H2: Fair Chance Employer – Consideration for Applicants with Criminal History
**Members Only** is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.

H2: Agency Submissions by Invitation Only
Agency submissions by invitation only. Unsolicited submissions will not be accepted.

Jun 08, 2025
Apr 22, 2025
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