**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary Duties: Heavy call volume with client contact through phone calls as well as appointments. Conduct interviews with clients for new cases. Case Management and File Reviews for preparation of upcoming hearings and settlements. Follow up on medical reports that are required to keep the case flowing smoothly. Contact insurance carriers for payments, and medical treatment issues. Manage busy schedules and prioritizes attorneys time. Monitor the high volume of incoming emails, and faxes and ensure all outgoing correspondence is delivered promptly. Keep attorneys apprised of urgent client issues throughout the day. Communicate directly with clients, maintains a professional demeanor, and observe attorney-client confidentiality. Perform extensive document review, drafts, and finalizes correspondence and memorandum to clients and federal agencies. Maintain a high volume of filing. Manage all aspects of time entry and client billing. Make travel arrangements and organizes meetings. Work with other secretaries to ensure that support is available to all attorneys during the workday.
Qualifications: Fluent in English and Spanish. Passionate about helping others. Strong work ethic. Responsible and reliable. Excellent multitasking abilities. Detailed-oriented nature to meet the demands of our fast-paced environment. Communicate effectively and empathetically with clients who are dealing with difficult circumstances. Proficient typing skills. Computer skills and knowledge of Microsoft Outlook, Word, and Excel programs. The ability to handle heavy call volume, customer service, and organization is imperative in succeeding in this position. Competencies required for successful job performance. Excellent interpersonal skills are necessary to communicate and follow instructions effectively from a diverse group of attorneys, staff, and clients and to provide accurate information with professional courtesy and tact. Excellent verbal and written communication skills with the ability to read English and write at a business level using proper English grammar and appropriate vocabulary for a professional services firm. Advanced knowledge of MS Office (Word, Excel, PowerPoint, and Outlook). Detail-oriented and organized with the ability to handle competing demands in a timely and efficient manner and meet deadlines. Ability to prepare routine forms, reports, correspondence, and the like from rough draft to final, typed-quality documents. Ability to accurately type50+ wpm Ability to perform other duties or tasks that may be assigned on an as-needed basis. Excellent organizational skills and attention to detail. Ability to demonstrate absolute discretion with sensitive and confidential information. An enthusiastic and committed approach, whilst remaining flexible and proactive at all times. An ability to work well in high pressured situations while maintaining a professional attitude. Able to work fast, accurately, and with too tight deadlines. Ability to prioritize tasks, conflicting demands, and deadlines and act on own initiative. A strong team player with an ability to form supportive relationships throughout the firm. Adaptable and open to change. Willingness to broaden experience and develop skills further.
