Job Title: Law Office Coordinator/Legal Assistant
Job Responsibilities:
The Law Office Coordinator/Legal Assistant at the law firm is responsible for a variety of administrative and legal support tasks. Key responsibilities include:
- Managing monthly billing, invoicing, and payments for the firm, including client expense tracking, light bookkeeping, and collections activities.
- Creating new cases and entering client payment information and expenses into the firm’s case management systems with precision.
- Assisting the Founding Attorney and Paralegals with legal projects and correspondence, ensuring the completion of multiple assignments with high accuracy.
- Communicating daily with attorneys, clients, courts, and other agencies while maintaining attention to detail.
- Greeting clients, answering phones, transferring calls, taking detailed messages, and ensuring effective client communication and service.
- Managing a wide array of critical reports and projects, exhibiting exceptional listening and organizational skills.
- Maintaining client filing systems, merge documents, electronic forms, and other legal documents.
- Managing multiple outlook calendars, including scheduling client consultations, court appearances, and legal deadlines with accuracy.
- Assisting with sales and marketing activities, including proofreading and editing website content and other marketing tools.
Education and Experience Information:
- A minimum of two years of Office Administrative/Legal Assistant experience is required.
- A Bachelor’s Degree or Paralegal Certification from an accredited program is necessary.
- Candidates must be able to work full-time on-site at the firm’s main office.
Ideal Qualities and Requirements:
- Highly organized with the ability to adapt to change, multi-task, and prioritize tasks effectively.
- Possessing exceptional grammar, writing, and editing skills.
- Driven, self-starter with a "Can Do" attitude, capable of working autonomously with minimal supervision.
- Levelheaded, patient, and calm demeanor to manage difficult situations with professionalism.
- Outgoing personality with superior interpersonal and phone skills.
- A natural leader and mentor who enjoys training and motivating others.
- Trustworthy, loyal, and reliable team player.
- Expert technical skills, including proficiency in Microsoft Word, Excel, Adobe Professional Suite, Dropbox, Zoom, Lexis, My Case, and Law Pay.
- Highly creative with a keen eye for visual details and an interest in learning new things and developing systems.
Salary Information:
- Compensation ranges from $22 to $27 per hour, commensurate with experience and credentials.
- Benefits include Health Insurance, 401K, Paid Time Off, and more.
