Legal Staff Legal Secretary in Palo Alto, CA

Law Firm

Palo Alto, CA

Legal Staff Legal Secretary in Palo Alto, CA

Legal Staff

Min 5 yrs required

No

Job Title: Legal Executive Assistant - Corporate

Job Responsibilities:
- Provide support and management of attorney's projects, ensuring deadlines are met and tasks are completed efficiently.
- Serve as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately.
- Develop and maintain professional relationships to ensure teams work together efficiently and effectively.
- Delegate assignments to Legal Support Assistants (LSAs) and AskLegalSupport, ensuring timely and accurate completion.
- Collaborate with other Legal Executive Assistants (LEAs) or Legal Administrative Assistants (LAAs) to complete complex projects or provide administrative support for attorneys.
- Provide feedback for the professional development of LSAs who assist the attorney’s team.
- Draft, proofread, and finalize legal documents, correspondence, and presentations on behalf of the attorney.
- Oversee the maintenance and organization of electronic and paper filing systems within the firm’s Document Management Systems (DMS)/repositories.
- Conduct research on behalf of the attorney and practice group, compiling information for case preparation and executive briefings.
- Oversee meeting planning, coordinate with internal and external parties, prepare meeting agendas, and ensure materials are accurately prepared and available.
- Oversee billing matters, ensuring prebills are processed accurately and timely.
- Manage the attorney’s calendar, schedule meetings, resolve conflicts, and organize complex travel itineraries.

Education and Experience Information:
- Minimum Education: High School Diploma or GED.
- Preferred Education: Bachelor's Degree in Legal Studies, Business Administration, or a related field.
- Minimum Years of Experience: 5 years in an administrative role within a corporate or legal environment providing support to upper-level leadership.

Desired Skills:
- Ability to communicate effectively via e-mail or voice.
- Initiative to enhance existing and learn additional skills.
- Demonstrate adaptability and discretion with a commitment to continual development.
- Proven in-depth knowledge of processes, procedures, and types of documents.
- Ability to offer solutions and assist with requests and challenges.
- Effective communication and people skills to interact with lawyers, clients, business professionals, and firm support teams.
- Proficiency in technology and firm software, including research tools, case management software, accounting software, and standard production applications like Word, PowerPoint, and Excel.
- Adaptability to application upgrades and use of AI-powered tools for document production, review, and case research.
- Proficiency in virtual firm collaboration tools such as Zoom and Teams.

Salary Information:
- The firm’s expected hiring range for this position is - per hour, depending on the candidate’s geographic market location.
- Compensation will also depend on factors such as the candidate’s experience, skills, educational and professional background, and overall qualifications.
- The position is non-exempt and will be paid on an hourly basis, with overtime paid in accordance with applicable laws.
- Comprehensive benefits package offered, including medical/dental/vision insurance and 401(k).

Additional Information:
- This position offers a hybrid work schedule.
- The job description serves as a concise statement of work elements and may be modified at the firm’s discretion.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- No immigration sponsorship is available for this position.
- Applicants must apply directly online, and agency applications will not be considered.