Legal Staff Other in Santa Fe, NM

Law Firm

Santa Fe, NM

Legal Staff Other in Santa Fe, NM

Legal Staff

Min 3 yrs required

No

Job Title: Trademark Docketing Specialist

Job Responsibilities:
The Trademark Docketing Specialist plays a crucial role in supporting attorneys, specialists, paralegals, and other team members within the department of a law firm. The primary responsibilities include:

- Reviewing and processing a substantial volume of emails, mailings, correspondence, and pleadings related to trademark matters from the United States Patent and Trademark Office (USPTO), clients, foreign counsel, and other foreign trademark offices.
- Maintaining the docket for trademark attorney cases using a web-based docketing system.
- Scanning and saving both hard and soft copy documents, following the firm's naming conventions, and ensuring they are saved to the correct client/matter folder. Forwarding these documents to the appropriate legal team.
- Reporting documents received and deadlines docketed to the responsible parties (attorney/paralegal/IPS/secretary) in accordance with the department standards.
- Preparing and distributing monthly, weekly, and final deadline docket reports that reflect upcoming due dates and reminders to each attorney/client team for critical prosecution deadlines.
- Keeping a thorough record of all docketed items to resolve any questions regarding specific deadlines and methods used.
- Coordinating with attorneys about law changes and local rules specific to governing the calculation of out-of-state docketing deadlines to ensure all dates docketed are accurate.
- Assisting with other docketing-related duties, reports, and special projects as necessary.

Education and Experience Information:
- A minimum of 3 years of trademark docketing experience is required.
- Knowledge of WebTMS, PATTSY Wave, and/or other docketing software is required.
- Prior knowledge of US and foreign trademark prosecution processes and an understanding of relevant documents are strongly preferred.
- Experience or ability to interface with USPTO, WIPO, and other websites regarding trademark matters is essential.
- Demonstrates excellent interpersonal, oral, and written communication skills.
- Expert ability to prepare accurate, highly detailed work with excellent proofreading skills.
- Strong organizational skills and attention to detail are required.
- Aptitude for understanding a variety of databases and software.
- Requires the ability and soft skills to work effectively with personnel at all levels of seniority within the firm.

Salary Information:
The salary range varies based on the work location, external market, and internal value, including seniority and merit systems, and internal pay alignment. The salary range for Colorado is - per hour, while in Washington DC, it is - . A discretionary bonus may be available based on performance.

Additional Information:
The application window is anticipated to close on or after Friday, June 13, 2025. The law firm promotes work/life balance with a scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date of hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances are also available, along with a 401(k)-retirement plan with a company match. Additionally, the firm offers programs that may provide educational assistance, free or discounted legal services, and opportunities through the firm's foundation, a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of the firm. Part-time employees may have access to some of these benefits on a pro-rated basis.

Equal Opportunity Employer:
The law firm is committed to equal employment opportunities and notifies all applicants of their rights pursuant to federal employment laws. For further information, applicants are encouraged to review the Know Your Rights notice from the Department of Labor.