Legal Staff Information Technology in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Information Technology in Chicago, IL

Legal Staff

Min 5 yrs required

No

Job Title: Information Governance Specialist

Job Responsibilities:

The Information Governance Specialist (IGS) will play a vital role in the strategy and execution of the Information Governance Program at the law firm. The primary responsibilities include ensuring compliance with privacy, confidentiality, and information-security laws, regulations, client requirements, and firm objectives. The IGS will have extensive knowledge of electronic legal recordkeeping and experience with technology solutions related to information management.

Key responsibilities include:

- Exercising good judgment to ensure firm policies and procedures are adhered to, considering ethical, legal, and client obligations in data management.
- Collaborating with leadership and firm stakeholders to support the global program, assessing needs, identifying gaps, and recommending improvements.
- Coordinating file release and intake by working with IG leads, lawyers, IT staff, and external parties to securely transfer files.
- Supporting the implementation of records retention and disposition activities per the Global Records Management Policy.
- Advising on the departure process, including task assignment, quality control, records maintenance, and risk mitigation.
- Providing guidance for legacy data retention projects related to client and firm data.
- Conducting data analysis, proposing solutions for unstructured data remediation, and migrating data as needed.
- Often serving as project lead, allocating work, and monitoring work quality.
- Auditing information governance and records management processes for accuracy and compliance.
- Advising firm personnel on appropriate data storage locations.
- Driving changes in working practices and firm culture to promote electronic recordkeeping practices.
- Identifying opportunities to increase document management system (DMS) usage, security, and compliance.
- Educating attorneys and staff about effective information governance practices.
- Staying updated on industry best practices and new developments in information governance and records management.
- Performing other duties as assigned to meet firm objectives.

Education and Experience Information:

Education/Training/Certifications:

- A Bachelor's degree is required, with consideration given to a wide range of disciplines, including information technology, legal, risk management, library sciences, compliance, information management, and records management.
- Professional certifications related to information governance, such as Information Governance Professional (IGP), Certified Records Manager (CRM), Enterprise Content Manager (ECM), Project Management Professional (PMP), are desirable.
- Data privacy qualifications such as CIPM, CIPP/E, and/or CIPP/US are desirable.

Professional Experience:

- A minimum of 5 years of relevant experience is required, preferably at a law firm.
- Experience with information governance systems, business and workflow analysis, and functionality testing is required.
- Functional expertise in information governance principles related to managing, protecting, and securing client matter information is essential.
- Demonstrated experience in project coordination is required.

Technical Skills:

- Proficiency in Microsoft Office products (Outlook, Word, Excel, Visio, Teams, SharePoint) is required.
- Expertise with Microsoft SQL reporting services and Power BI is a plus.
- Experience with enterprise technology solutions for managing both physical and electronic information, such as iManage, iManage Records Manager (IRM), and LegalKEY, is preferred.
- Experience conducting large-scale reviews of complex data sets and the ability to analyze data using various data reporting tools is beneficial.

Performance Traits:

- Strong written and verbal communication skills are required for effective communication with all levels of the firm and outside vendors.
- Ability to work in a diverse team environment and support the firm's demanding needs is essential.
- Ability to work under pressure, meet deadlines, and adapt to shifting priorities is required.
- Must be a self-starter with high initiative and strong customer service skills.
- Strong attention to detail, organizational skills, and the ability to handle multiple projects are necessary.
- Confidentiality and discretion are critical, along with strategic thinking and problem-solving skills.
- Ability to effectively prioritize tasks, manage time and resources, and adapt to changing priorities is required.

Salary Information:

The typical pay scale for this position varies by location:

- New York: Between $94,500 and $125,000
- Chicago: Between $88,800 and $117,400
- Washington, .: Between $89,200 and $118,000

Note that the actual wage or salary may vary based on the candidate's education, experience, skills, and internal pay alignment.

Additional Information:

The job description provided is a general overview of the essential duties associated with the position and is not exhaustive. The law firm reserves the right to modify and amend the job description at its sole discretion. This description does not create a contract of employment or modify the at-will nature of employment.

The law firm offers competitive compensation and comprehensive benefits, including medical, dental, vision, life, and AD&D insurance, a 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), and opportunities for professional development and growth.

The law firm is committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.