Job Title: Litigation Legal Assistant
Job Responsibilities:
The Litigation Legal Assistant at the law firm is responsible for performing a variety of secretarial duties for assigned attorneys under general supervision and in accordance with established policies and procedures. Key responsibilities include:
- Supporting clients, attorneys, and staff by handling critical and detail-oriented administrative tasks.
- Operating office equipment such as computers, word processors, typewriters, transcribing dictation, photocopiers, fax machines, and telephones.
- Drafting correspondence, memoranda, and other legal documents.
- Communicating with attorneys and clients via email, fax, and telephone.
- Screening telephone calls and recording messages.
- Managing incoming and outgoing mail, ensuring timely delivery and routing to specific services as necessary.
- Opening new client files, conducting conflict of interest checks, and maintaining client and general files. This includes periodic reviews for storage or closure of older files.
- Receiving clients and visitors, maintaining good public relations, and observing confidentiality of attorney-client relationships.
- Processing bills, proofreading billing sheets, and reviewing and editing bills.
- Managing attorney expenses.
- Collaborating with administrative support staff, such as word processing and receptionists.
- Performing overload typing, filing, or photocopying as needed and as requested by attorneys or the personnel director.
- Maintaining attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel. This includes monitoring legal matters, fines, filing requirements, evidence-gathering, and anticipating changes in litigation or transaction preparation requirements.
- Managing the e-filing of documents in a timely manner.
- Representing attorneys by communicating and obtaining information, following up on delegated assignments, and knowing when to act or refer matters to attorneys.
Education and Experience Information:
The Litigation Legal Assistant position requires:
- The ability to read and write to proofread typed materials for grammatical, typographical, or spelling errors in routine law office correspondence and legal case matters.
- Non-complex arithmetic skills for verifying calculations on forms and documents, typically acquired through high school completion or equivalent.
- Approximately one to two years of job experience to understand law office policies and procedures and produce accurate legal documents with minimal supervision.
- The ability to transcribe legal documents, correspondence, and reports from rough drafts or transcription at a level of 70 words per minute.
- The ability to organize and prioritize numerous tasks and complete them under time constraints.
- Interpersonal skills necessary to effectively communicate and follow instructions from a diverse group of clients, attorneys, and staff, providing information with courtesy and tact.
- The ability to handle multiple tasks simultaneously with attention to detail.
- Occasionally working more than 40 hours per week, including irregular hours, to perform essential duties.
Salary Information:
The hourly range for the Litigation Legal Assistant position is USD to USD.
Working Conditions:
The position is based in a normal law office environment with little exposure to noise, dust, or temperature variations. The job may require a high level of mental effort and strain while producing a high volume of information and performing other essential duties.
The law firm offers a generous benefits package for eligible full-time employees, including health, dental, and vision insurance; 401(k) and profit-sharing plans; paid vacation; and parental leave. Additional elective programs are available, such as a health flexible spending account, health savings account, identity theft protection, dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.
The law firm is an equal opportunity employer, considering all applicants for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
