Job Title: Legal Administrative Assistant/Receptionist
Job Responsibilities:
- Answer incoming telephone calls and direct them to the appropriate party.
- Maintain calendars, schedule meetings, and appointments; arrange for conference rooms; escort clients and visitors from the reception area to the appropriate conference room; make travel arrangements as needed.
- Open and distribute mail.
- Create and edit correspondence, memoranda, pleadings, etc., and transcribe dictation.
- Handle copying, faxing, and scanning of documents in the appropriate format.
- Prepare documents for mailing/delivery via . mail, overnight delivery, UPS, or courier.
- Participate in the cultivation of client relationships by becoming familiar with the cases/matters, providing better service to clients, and aiding assignments in better preparing for client meetings.
- Be familiar with filing procedures, including electronic filing, and understand the appropriate documentation needed for various courts and entities.
- Enter time into Aderant for timekeepers.
- Process paperwork to open new client files, create files in the law firm's record management system, maintain current files, and organize files before processing them for off-site storage.
- Create transmittal letters for monthly billing.
- Prepare expense reports.
- Maintain current address/telephone listings of clients for each assignment, ensuring they are properly entered into the law firm's client relationship management system. May also be responsible for preparing mailing lists/labels for law firm-sponsored seminars/events.
Education and Experience Information:
- High school level education or equivalent office work experience is required.
- A minimum of three years of prior legal secretarial experience is necessary.
- Proficiency with the Microsoft Office suite is essential.
- Experience in litigation and trust & estates is preferred.
- The candidate must possess excellent organizational skills and attention to detail.
- Demonstrated interpersonal skills are required, including the ability to communicate clearly and accurately, along with a professional appearance and demeanor.
Salary Information:
The text does not provide specific salary information for this position.
