Legal Staff Legal Secretary in Philadelphia, PA

Law Firm

Philadelphia, PA

Legal Staff Legal Secretary in Philadelphia, PA

Legal Staff

Min 5 yrs required

No

Job Title: Legal Secretary

Job Responsibilities:
The Legal Practice Assistant (LPA) in the Real Estate practice group at the law firm is tasked with providing comprehensive administrative support to attorneys and other timekeepers. The role involves a wide range of duties aimed at ensuring exceptional client satisfaction and efficient workflow within the department. Key responsibilities include:

- Performing specialized administrative tasks with strong technical proficiency, adhering to the firm's procedures.
- Developing a thorough understanding of department objectives and proactively addressing team needs.
- Coding and entering timekeeper's time and costs into the firm's time and billing system.
- Coordinating large volume client billing using advanced software, adhering to client-specific instructions, and accommodating multiple revisions.
- Supporting new client and business development by managing the opening and closing of new matters and handling conflicts of interest checks.
- Processing expense reimbursement requests and invoices.
- Serving as a knowledge resource on practice group requirements and firm policies, sharing insights to enhance processes.
- Managing client billing tasks, including invoice distribution and review, and staying updated on client billing requirements.
- Liaising with administrative departments to coordinate workflow support for attorneys.
- Preparing routine correspondence, managing mail, conducting general research, and maintaining files.
- Handling complex legal document edits.
- Managing calendar effectively, prioritizing meetings, resolving conflicts, and organizing schedule changes.
- Arranging domestic and international travel, and managing related expense reports.
- Collaborating with internal and external resources to complete projects or tasks.
- Managing information electronically through the firm’s database and records management systems.
- Providing overflow assistance to the administrative legal support team.
- Contributing to an environment of superior customer service, collaboration, and team spirit.

Knowledge, Skills, and Abilities:
Candidates for the Legal Practice Assistant position should demonstrate the following skills and abilities:

- A proactive and independent mindset with a willingness to continue learning and developing skills.
- Excellent written and verbal communication skills for effective interaction with firm personnel, clients, and vendors.
- Ability to deliver quality client service to both internal and external clients professionally.
- Competence in managing multiple projects in a deadline-driven environment.
- Initiative in setting priorities and seeing projects through to completion.
- Ability to work effectively both independently and as part of a team to ensure consistent and efficient workflow processes.
- Strong grammar, punctuation, and proofreading skills.
- Flexibility to accept changing assignments and priorities.
- Ability to maintain confidentiality of attorney and client information.
- Proficiency in Microsoft Office Suite products.

Education and Experience:
The position requires:

- A Bachelor’s degree, or any combination of experience, education, or training that demonstrates the ability to perform the duties of the position.
- A minimum of five (5) years' experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.

Salary Information:
Compensation for the Legal Practice Assistant role is dependent on factors such as position, location, education, training, and experience. The hiring salary range is between $70, and $90,.

Legal and Equal Employment Opportunity Information:
The job description is intended to outline the general content and requirements for the role, with additional duties and responsibilities potentially assigned as needed. It does not constitute a written or implied contract of employment. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. The law firm adheres to a policy of equal opportunity in employment decisions, without regard to protected classifications such as race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, and more. The firm complies with applicable workplace mandates regarding Covid-19.

Privacy Notice:
Applicants agree to the processing of their Personal Information according to the law firm's Worker and Applicant Global Privacy Notice. Concerns or inquiries regarding data handling practices, particularly for residents of California, the United Kingdom, or the European Union, can be directed to the firm's specified contact point for privacy matters.