Law Firm
New York City, NY
Legal Staff Paralegal in New York City, NY
Legal Staff
Min 2 yrs required
No
Job Title: Matter Data Specialist
Job Responsibilities:
The Matter Data Specialist at the law firm is tasked with various responsibilities that focus on data management and the application of technology in legal practice. The primary duties include:
- Creating and maintaining a system for cataloguing and tracking firm matters using both internal and external data.
- Leveraging existing workflows to monitor the status of deal matters from inception to closure.
- Gathering matter data from various sources such as file management systems, secretaries, practice team assistants, and attorneys.
- Collaborating with other Matter Data Specialists and the Matter Data Attorney Manager to develop procedures for identifying essential documents related to matters.
- Loading identified documents into generative AI platforms to train these systems for extracting relevant data points.
- Reviewing and evaluating generative AI platform results, providing feedback on their capabilities.
- Interacting with attorneys to clarify matter details as needed.
- Inputting litigation and deal data into the internal experience tracking software, either as provided by attorneys or extracted using AI platforms.
- Providing regular progress reports to the Matter Data Attorney Manager and other stakeholders.
- Reviewing data regularly to identify and remediate inconsistencies and gaps.
- Serving as an internal expert on data and database systems, assisting peers in locating, interpreting, and analyzing data to support business needs.
- Monitoring the support inbox for internal data tracking, responding to questions and data requests from attorneys, marketing teams, and other users.
- Working with the Matter Data Attorney Manager and administrative team to clean up data and improve the experience tracking system.
- Assisting other teams in extracting and exporting data from the internal experience data tracking platform for use in other firm platforms and systems.
- Performing other duties as assigned or required.
Education and Experience Information:
Required:
- Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation.
- Ability to analyze and manipulate data using Excel.
- Availability to work overtime as required.
- At least 2 years of direct-related experience in a law firm knowledge management, data analysis, or accounting position, providing data analysis and management for corporate law transactions or litigation matters. Alternatively, 2 years of experience as a paralegal or attorney working in a law firm on Private Equity, Venture Financing, M&A, Debt Financing, Public Offering, or other corporate law transactions or litigation matters, specifically reviewing and interpreting corporate term sheets and other corporate deal documents or tracking updates on the status of litigation matters.
Preferred:
- Bachelor’s or JD Degree.
- Experience using Litera’s Foundation platform.
- Experience searching for and using data from Salesforce and Pitchbook platforms.
- Experience with data extraction from legal documentation using generative AI platforms.
Competencies:
- Understanding of the value of data and an eye for uncovering insights to drive business growth.
- Excellent interpersonal and communication skills, including the ability to respond professionally and promptly to requests and questions from attorneys, marketing teams, and others.
- Outstanding customer service skills.
- Strong attention to detail.
- Ability to be proactive, creative, and an independent thinker in problem-solving.
- Capability to work in a fast-paced environment and coordinate multiple competing tasks and demands.
- Good presence and ability to work well with others.
- Strong organizational skills with the ability to juggle several tasks simultaneously.
- Self-motivated and able to work independently.
- Reliable and cooperative manner.
- Ability to work under pressure and meet deadlines.
Salary Information:
The law firm offers a competitive compensation package and excellent benefits program. The expected hourly pay range for this position, based on a 40-hour work week, is - , translating to an annual salary of $96, - $141,. The final offer amount will depend on geographic location, applicable experience, and the candidate's skillset.
The firm provides a full range of elective benefits, including medical, health savings accounts (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults, and other parental support benefits. Benefited employees receive firm-paid life insurance, AD&D, LTD, short-term medical benefits, 20 days of Paid Time Off (“PTO”), and 10 paid holidays each year. Generous parental leave and fertility benefits are also available. New employees will attend a detailed benefit orientation to learn more about the benefits and resources offered.
Jun 26, 2025
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