Operations Administrative Assistant in Doral, FL

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Law Firm

Doral, FL

Operations Administrative Assistant in Doral, FL

Law Firm Non Legal Department

No

Job Title: Operations Administrative Assistant

Job Responsibilities:
- Check incoming mail, distribute, and organize it within each client file.
- Sort all paperwork alphabetically and by content, dates, significance, etc.
- Create or update records with new files and information.
- Store all paperwork in designated places, ensuring the security of important documents.
- Enter paperwork into an electronic system either by data entry or using optical scanners.
- Handle all requests to access files and maintain logs of borrowed papers.
- Develop an efficient filing system to facilitate easier updating and retrieval of files.
- Follow policies and confidentiality guidelines to safeguard data and information.
- Monitor inventory of files, paper clips, etc., and report shortages.

Education and Experience Information:
- High school degree or equivalent.
- Knowledge of filing systems.
- Proficiency in MS Office and office equipment such as photocopiers and scanners.
- Good command of English and Spanish, both oral and written.
- Dependability with a respect for confidentiality and policies.
- Excellent organizational skills and great attention to detail.

Salary Information:
- Salary Range: to hourly.

Benefits:
- Health & Wellness: Medical, dental, and vision benefits are offered through various plans, with more than 70% of the cost paid by the law firm. This includes up to full family coverage with HSA and FSA options.
- Life insurance paid by the law firm.
- Paid Time Off: 12 days of PTO, 5 days of Sick Leave, and Personal Leave days.
- 10 paid holidays and a tradition of closing down for a week in December to celebrate the holidays.
- Recognition of Birthday and Work Anniversary.
- Retirement: 401k with matching contributions.

Jun 23, 2025
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