Legal Support Specialist (formerly Legal Secretary)

Min 5 yrs required

Full-time

No

Job Title: Legal Support Specialist (formerly Legal Secretary)
Job Type: Full-Time
Experience: 5+ years within a law firm
Location: Miami, FL
Salary: Competitive compensation and excellent benefits package

Position Summary:

Provides high-level legal support to a team of attorneys in the Litigation Department
Manages all aspects of professional responsibilities for assigned attorneys
Must be flexible to work overtime as needed

Duties & Responsibilities:

Coordinates creation, editing, proofreading, and processing of legal documents
Maintains legal files (both paper & electronic) and organizes documents
Updates case information and manages document deliveries
Receives and evaluates telephone calls and communicates with clients, opposing counsel, courts, and liaisons
Collaborates with other legal support team members and utilizes available resources effectively
Assists with overflow work and special projects as assigned

Skills & Competencies:

Proficient in administrative tasks such as time entry, travel arrangements, and processing invoices and expenses
Strong attention to detail, organizational skills, and time management
Excellent interpersonal and communication skills
Ability to work well in a team and handle multiple priorities
Understands and maintains confidentiality
Professionalism, technical proficiency, and ability to work under pressure

Qualifications & Prior Experience:

Bachelor's Degree or equivalent experience preferred
5+ years of experience within a law firm
Commercial litigation experience required
Proficient in Microsoft Office Suite and document management
Knowledge of laws, legal codes, and court procedures
Experience with e-filing

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. The firm participates in the Mansfield Rule Certification Program, which focuses on equal opportunity, fairness, and inclusivity in the hiring process. Your data is voluntary and confidential and will not be considered in the hiring process.

#LI-Onsite

H1: Join the Team at Greenberg Traurig as a Legal Support Specialist in Miami, FL
H2: Manage Legal Documents and Support Attorneys in Litigation Department

Bullet Points:

- Competitive compensation and excellent benefits package
- 5+ years of experience within a law firm
- Must be proficient in Microsoft Office Suite and document management
- Knowledge of laws, legal codes, and court procedures
- Commercial litigation experience required
- Ability to work well in a team and handle multiple priorities
- Maintains confidentiality and works well under pressure
- Participates in Mansfield Rule Certification Program for equal opportunity and inclusivity in hiring process
- Voluntary and confidential data collection for reporting and record-keeping purposes

duties & responsibilities:

coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
maintains legal files (both paper & electronic), organizes and files documents in designated order
updates case information, scans and organizes legal files
manages document deliveries and tracks final executed documentation
receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary
communicates with clients, opposing counsel, courts, and liaisons
collaborates and works with administrative support coordinators, paralegals and other legal support team members where applicable
understands firm available resources and leverages most effective resource for desired results
assists with overflow work and other special projects as assigned

skills & competencies:

skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
high attention to detail, outstanding organizational skills and the ability to manage time effectively
excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
ability to collaborate well in a team
recognize confidential, sensitive, and proprietary information and maintain such information as confidential
demonstrates professionalism, technical proficiency and the ability to handle multiple priorities and work in an organized efficient manner
position also requires the ability to work under pressure to meet strict deadlines

qualifications & prior experience:

bachelor’s degree or equivalent experience is preferred
5+ years of experience within a law firm
commercial litigation experience required
computer proficiency in microsoft office suite applications including word, powerpoint, excel and outlook, as well as document management and other office technologies
knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept

Legal