Patent Prosecution Legal Practice Assistant

Min 5 yrs required

Full-time

No

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status, or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities, and termination.

H1 and H2 Friendly Headings:

H1: Legal Practice Assistant (Legal Secretary) - Patent Prosecution Law Firm

H2: Job Description:

H2: Essential Functions

H2: Specific Skills Required

H2: Education and Experience

H2: Benefits and Perks

H2: Equal Opportunity Employer

Salary Information:

- Annual discretionary bonus
- 401(k) plan
- Medical, dental, and vision insurance
- Accrued paid time off plan starting at 20 days annually
- Personal medical and parental leave
- Up to ten paid holidays
- Family care benefits

Job Title: Patent Prosecution Legal Practice Assistant

Experience: Minimum 5 years experience as a Legal Secretary or Executive Assistant in a professional environment, law firm preferred.

Job Requisition ID: R0004827

Location: Austin, TX

Full Time Position

Posted Today

Responsibilities:

- Draft correspondence to clients and foreign associates.
- Schedule patent examiner interviews.
- Maintain an overview of timekeeper workloads and caseloads.
- Create, edit, revise, redline, and proofread documents.
- Maintain timekeeper calendars and file documents with appropriate courts and agencies.
- Coordinate with docketing specialist and conduct preliminary conflict checks.
- Prepare new client/matter intake forms and engagement letters.
- Assist with billing processes and prepare accounting documents.
- Coordinate client/lawyer/administrative conferences, meetings, and appointments.
- Coordinate travel arrangements for timekeepers.
- Set up and maintain administrative and client files.
- Perform copying, scanning, and faxing tasks.
- Receive, screen, and transmit telephone and conference calls.
- Process and route incoming mail, faxes, and electronic communications.
- Prepare outgoing mail and arrange for messenger services.
- Prepare notebooks as required.
- Conduct Internet research as directed by timekeepers.
- Be present at work during regularly scheduled hours.

Required Skills:

- Ability to type 75 words per minute accurately.
- Strong command of the English language.
- Good knowledge of personal computer and system utilities.
- Familiarity with basic office equipment.
- Excellent organizational skills.
- Ability to compose correspondence.
- Solid knowledge of library operations and records storage procedures.
- Knowledge of electronic records management, USPTO rules, and legal billing duties.
- Thorough understanding of legal terminology and procedures.

Education and Experience:

- Minimum 5 years of experience as a Legal Secretary or Executive Assistant.
- High school diploma or equivalent required.
- Notary certification helpful.
- General knowledge of the patent prosecution process preferred.

Benefits and Perks:

- Annual discretionary bonus.
- 401(k) plan.
- Medical, dental, and vision insurance.
- Accrued paid time off plan starting at 20 days annually.
- Personal medical and parental leave.
- Up to ten paid holidays.
- Family care benefits.
- Great health insurance, tuition reimbursement, and paid sabbaticals.
- Company culture based on collaboration, devotion to serving clients, and mutual respect.
- Commitment to diversity and inclusion.
- Equal Opportunity Employer.

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status, or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities, and termination.

In this role as a Patent Prosecution Legal Practice Assistant at Perkins Coie, you will provide highly varied and complex administrative support to designated lawyers, legal practice assistants, and paralegals. This full-time position is located in Austin, TX and requires a minimum of five years of experience as a Legal Secretary or Executive Assistant, preferably within a law firm. The ideal candidate will have a strong command of the English language, ability to type 75 words per minute accurately, and knowledge of electronic records management and legal terminology. Notary certification and general knowledge of the patent prosecution process are helpful but not required.

As a Legal Practice Assistant, you will be responsible for drafting correspondence to clients and foreign associates, scheduling patent examiner interviews, maintaining an overview of timekeeper workloads and caseloads, creating, editing, revising, redlining, and proofreading documents, and filing paper and electronic documents with appropriate courts and agencies. You will also coordinate with docketing specialists, prepare new client/matter intake forms and engagement letters, assist with billing processes, and coordinate client/lawyer/administrative conferences, meetings, and appointments. Other responsibilities include coordinating travel arrangements, maintaining administrative and client files, performing copying, scanning, and faxing tasks, receiving and transmitting telephone and conference calls, processing and routing incoming mail, and conducting Internet research as directed by timekeepers.

We seek a self-motivated individual with excellent organizational skills and the ability to prioritize workload. At Perkins Coie, we value collaboration, dedication to serving our clients, and mutual respect. We offer a company culture that supports diversity and inclusion, as well as great benefits such as an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to ten paid holidays, and family care benefits. We are also committed to employee development and

prepare new client/matter intake forms and engagement letters. assist with billing processes, including daily time entry—entering, proofreading, spellchecking, and releasing—distribute monthly proformas, review and edit proformas, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures. perform copying, scanning, and faxing tasks. receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and business professionals as required. process and route incoming mail, faxes, and electronic communications upon receipt

Legal