Legal Staff Other in Portland, OR

Law Firm

Portland, OR

Legal Staff Other in Portland, OR

Legal Staff

No

SalaryRange$64,000 - $107,000

Temporary Senior Practice Assistant - Administration and Operations for All Practice Areas in Portland

K&L Gates is seeking a Senior Practice Assistant to join our team in Portland. We are looking for individuals who are smart, imaginative, and hard-working with diverse backgrounds and experiences to join our firm. If you are a talented visionary looking for important and impactful work, we may be the perfect fit for you.

Job Title: Senior Practice Assistant
Location: Portland, Oregon
Department: Administration and Operations
Practice: All Practice Areas

Job Description:

We are seeking a Senior Practice Assistant to work directly with multiple partners and senior associates to manage their practices and complete complex administrative tasks. This role requires individuals to have exceptional organizational skills, sound judgment and decision-making abilities, and the ability to prioritize and meet deadlines. Senior Practice Assistants are key representatives and thought partners for their supported lawyers, practice areas, and teams. They utilize their knowledge of practice area-specific processes, legal terminology, and client requirements to identify and resolve issues. They also work with lawyers, other timekeepers, and Firm departments to ensure continuity of client service.

Key Relationships:

The Senior Practice Assistant will work closely with timekeepers, clients, managers, practice assistants, other senior practice assistants, practice specialists, as well as local and Firmwide Shared Support Services team members.

Essential Duties:

• Creating, editing, and proofreading correspondence and practice area-specific legal documents
• Generating document comparison reports, document and binder assembly, and mailings
• Creating and editing charts and spreadsheets containing basic formulas
• Creating and editing PowerPoint presentations
• Responding to general client inquiries and meeting client requests in a timely manner
• Preparing and coordinating court and other legal filings
• Providing trial and hearing support
• Assisting with new business intake process
• Maintaining an organized system for electronic and physical files
• Coordinating, entering, and editing daily time recording for timekeepers
• Preparing monthly client invoices
• Understanding and drafting alternative fee arrangements
• Working with lawyers to produce client and matter budgets
• Tracking payments received and status of collections
• Preparing and submitting expense reimbursement reports
• Coding and submitting vendor invoices for payment
• Utilizing other Firm resources for research purposes
• Assisting with administrative support such as Continuing Legal Education tracking and attorney licensing renewals
• Coordinating travel arrangements
• Answering and placing telephone calls
• Maintaining timekeeper calendars and client contact lists
• Scheduling meetings and coordinating logistics
• Assisting with training and providing orientation for new and/or less experienced staff members
• Assisting other Practice Assistants and Senior Practice Assistants with overflow work
• Providing back-up legal and/or reception support
• Providing support at client services functions and events
• Providing occasional marketing and business development support
• Performing other relevant administrative duties as directed

Experience and Skills Required:

• Excellent client service skills
• Positive attitude and team synergy
• Developing and maintaining effective relationships with internal and external clients
• Excellent communication skills (oral and written)
• Reliable judgment and analytical skills
• Flexibility in approach to decision-making and problem resolution
• Ability to work independently and within a team
• Excellent organizational skills
• Attention to detail
• Capability of understanding and following specific, detailed instructions
• Maintaining confidentiality
• Taking advantage of professional development opportunities and training
• Maintaining an organized, secure work station and filing area
• Previous experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers is a plus

Additional Abilities Required:

• Proficiency in Microsoft Office Suite
• Familiarity with document management systems and document template and processing systems
• Experience with expense reimbursement and vendor invoice payment systems
• Knowledge of billing applications
• Familiarity with file management systems
• Proficiency in PDF editor software
• Familiarity with other business process applications
• Typing speed of 65 words per minute or above
• Occasional overtime work may be required
• Ability to work in an office setting and perform sedentary tasks
• Routine use of a computer and other standard office equipment
• Ability to open file cabinets, lift files, bend, and stand on a stool may also be required

Compensation:

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including prior experience, relevant expertise, current business needs, and market factors. The salary range for this position is $64,000 - $107,000.

About the Firm:

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest . based law firms in the world. We pride ourselves on constantly striving for innovation, imagination, and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

Our industry recognition is a testament to the global community we have built for our clients. At K&L Gates, our people are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

Benefits:

K&L Gates offers a comprehensive suite of benefits to meet the needs of our personnel now and in the future. Depending on eligibility, options for full-time personnel include:

• Medical/Prescription Drug Coverage (including a Health Savings Account feature)
• Back-up Child/Elder Care and access to a caregiving concierge
• Dental Insurance
• Wellness Program
• Vision Insurance
• Pre-tax