Law Firm
West Harrison, NY
NBI Specialist in West Harrison, NY
Law Firm Non Legal Department
2-4 yrs required
No
Job Title: NBI Specialist
Job Responsibilities:
1. Data Input and Matter Opening:
- Responsible for data input into the New Business Intake (NBI) System for the purposes of matter opening.
- Submit requests for new business through the NBI system in compliance with law firm and client policies.
- Analyze legal documents and communications such as class action complaints, EEOC Charges, NLRB Charges, Demand Letters, and Employment Agreements to extract information required for opening new matters.
2. Workflow and Communication:
- Understand the NBI workflow and utilize features of Intapp Open, including filters and activities tab, to determine next steps in the process.
- Find information relevant to new business and communicate with attorneys/support staff when additional information is needed.
- Work with legal support staff to obtain draft engagement letters for new matters.
3. Maintenance and Updates:
- Submit maintenance requests to update or close existing clients/matters.
- Maintain Engagement Records for assigned office(s), including updating records as cases evolve or personnel changes occur.
- Update client-specific Engagement Records that generate monthly reports for specified clients.
- Close Engagement Records in a timely manner to record law firm successes and improve data integrity.
4. Research and Support:
- Research and respond to inquiries from attorneys, managers, paralegals, and assistants.
- Assist as needed and directed in additional projects.
- Read, interpret, and synthesize data from various sources, and consolidate and communicate data to the conflicts team.
Education and Experience Information:
- Bachelor’s degree or commensurate experience.
- 2-4 years of legal experience, with a preference for employment law experience.
- Experience with Intapp Open and Microsoft suite.
- 3-5 years of experience within a law firm, with a preference for experience in the labor and employment field.
Skills Required:
- Comfort extracting information from a variety of legal documents.
- Experience with legal software, including but not limited to intake software and document management systems, with Intapp Open preferred.
- Strong attention to detail, analytical abilities, and resourcefulness.
- Ability to communicate effectively with attorneys, staff, and co-workers.
- Proven project execution skills and a strong client service attitude.
- Solid understanding of technical legal terminology as well as court and/or agency documents including but not limited to lawsuits, charges of discrimination, demand letters, and NLRB charges.
- Strong organizational skills.
- Ability to multi-task, prioritize, and execute tasks.
- Ability to work independently as well as part of a team.
- Strong verbal and written communication skills.
Salary Information:
For the New York Metro area and Albany, NY area, the expected salary range for this position is between and per hour. The actual compensation will be determined based on experience and other factors permitted by law.
Additional Information:
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.
Jun 24, 2025
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