Job Title
Paralegal / Legal Secretary
Job Responsibilities
- Assist with document preparation and legal research
- Manage and support case calendars and deadlines
- Provide support to attorneys before and during hearings and trials
- Handle court filings and deadlines
- Coordinate case electronic and hard files and perform administrative tasks
- Screen incoming email, mail, and phone calls, ensuring appropriate and timely disposition of issues
- Provide calendar assistance, filing, copying, and data input
- Assist with legal writing and document preparation
- Manage partner calendaring and scheduling
- Provide invoicing and billing support
- Resolve urgent requests
- Field phone calls
- Maintain Outlook calendars, arrange meetings, speaking engagements, and special events, and prioritize appointments
To be successful in this role, the candidate should:
- Work effectively in a high-pressure environment
- Handle confidential and sensitive information discreetly
- Work independently or with minimal supervision
- Prioritize tasks associated with organization
- Type at a speed near or above 50 WPM
- Demonstrate high-level proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Skype, scheduling systems, web-based research, and calendar maintenance
- Communicate clearly and concisely in writing
- Be highly organized and manage multiple tasks simultaneously
- Communicate and direct work to others at the request of the managing partner or manager
- Show a desire for growth and professional development
- Thrive in a dynamic and supportive work environment
Education and Experience Information
- Minimum:
- Candidates with a minimum of 3-5 years of related experience are encouraged to apply
- Must pass a background check, have a clean driving and drug record, and provide verifiable references
Desired qualifications include:
- Degree in business, marketing, philosophy, or other related field
- Paralegal certificate or a similar field preferred
- Client-service experience (internal or external)
- Ability to work on multiple projects and tasks simultaneously, tolerate ambiguity, work well with others, and resolve problems in a timely and professional manner
- Maintain neutrality and a calm demeanor in emotional situations
- Communicate and negotiate with tact and persuasion when interacting with employees and clients at all management and leadership levels
Salary Information
- Compensation: $36,000 to $60,000 per year
- Compensation Package consistent with experience and performance
About Law Firm
The law firm is a boutique, growing, and busy real estate, tax, and business law firm with a focus on client projects. The firm offers educational opportunities, a retirement plan, and room for growth in a great team setting.
