Legal Staff Legal Secretary in San Francisco, CA

Law Firm

San Francisco, CA

Legal Staff Legal Secretary in San Francisco, CA

Legal Staff

Min 1 yrs required

No

Job Title

Legal Administrative Assistant

Job Responsibilities

The Legal Administrative Assistant at the law firm will undertake a variety of responsibilities to provide comprehensive legal administrative support to attorneys and paralegals. The primary duties include:

- Performing reception, hospitality, and office services tasks, such as greeting clients and guests, answering phones, scheduling conference rooms, setting up conference rooms, managing office supplies, and handling mail.
- Engaging in a broad range of administrative duties, including document production, organization, research, and client contact and support.
- Creating, formatting, revising, and editing legal documents.
- Maintaining attorneys' calendars, planning and scheduling meetings, teleconferences, and travel arrangements.
- Collaborating with attorneys and the New Business Acceptance/Conflicts Department to manage new client intake procedures.
- Entering and tracking attorney time in a time management database.
- Organizing and maintaining paper and electronic filing in accordance with firm procedures and standards.

Education and Experience Information

- A minimum of one year of experience as a legal administrative assistant in a law firm or professional services firm is preferred.
- Proficiency in Microsoft Word, Outlook, and document conversion applications, such as Adobe, Nuance Power PDF, or PDF Creator Plus, is required.
- Experience working with HP/Autonomy iManage or other document management systems is preferred.
- Excellent interpersonal, written (grammar, spelling, format), and verbal communication skills are necessary.
- Demonstrated problem-solving skills are essential.
- The ability to work collaboratively across all levels of the organization and demonstrate a team-oriented work style is required.
- Excellent organizational skills and attention to detail are critical.
- The ability to handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment is necessary.
- Strong analytical and reasoning abilities are important.
- Adherence to maintaining confidential and sensitive information and displaying sound judgment is required.
- The ability to work overtime is necessary.
- A BS/BA degree is required.

Salary Information

The expected starting salary for the Legal Administrative Assistant position is between $65,000 and $80,000 annually, depending on qualifications and experience.

Additional Information

This is a full-time, non-exempt position requiring in-office work four days per week. The law firm offers competitive salaries and an excellent benefits package, including comprehensive medical, dental, and vision coverage, a 401(k) Profit Sharing Plan, a Flexible Spending Account, Paid Time Off, and fertility and family building support. The law firm is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other federal, state, or local protected class.