, as needed
• High school diploma or equivalent required; college degree preferred
• 2-3 years of administrative experience required; law firm or professional services experience preferred
• Experience with budgeting and invoice processing preferred
• Experience with event planning and coordination preferred
• Experience with volunteer initiatives or community outreach preferred
• Experience with vendor management and negotiation preferred
Law Firm Seeks Office Coordinator in Chicago: Essential Duties, Qualifications, and Salary Information
H1: Law Firm Seeks Office Coordinator in Chicago: Essential Duties, Qualifications, and Salary Information
H2: Essential Duties and Responsibilities of an Office Coordinator at a Law Firm
Law Firm in Chicago is currently seeking an Office Coordinator to join their team. This role will involve performing various administrative tasks and acting as a liaison between the firm's offices, building management, and other departments. The ideal candidate will have 2-3 years of administrative experience, preferably in a law firm or professional services setting.
Responsibilities:
- Perform a broad range of administrative duties, including handling confidential information and making independent decisions
- Act as a liaison between the firm's offices, building management, vendors, and other departments
- Implement policies and procedures for efficient and effective day-to-day office operations
- Coordinate with other departments for onsite assistance, such as IT and general services
- Assist with new hire and visiting attorney set-ups, including office preparation and IT coordination
- Provide reception and hospitality support, including answering calls, coordinating meetings, and arranging catering
- Manage office maintenance and upkeep, including scheduling service calls and decorating for holidays and events
- Process invoices and expense reimbursements
- Coordinate office events for staff and lawyers, such as receptions, meetings, and volunteer initiatives
- Negotiate hotel rates for the office for best offers and accommodations
- Keep office personnel informed of routine announcements, safety bulletins, and any area emergencies
- Interact positively with attorneys and staff in a fast-paced environment, remaining flexible, proactive, and efficient
- Other duties as assigned by the Regional Office Administrator or Director of Administration
Qualifications:
- Excellent communication skills, both verbal and written
- Ability to handle confidential matters with discretion
- Strong ability to work under pressure and meet deadlines
- Efficient multitasker with the ability to prioritize and adapt to changing priorities
- Independent worker with the ability to work well in a team setting
- Strong attention to detail and initiative
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Physical ability to lift up to 20 pounds, stand, sit, walk, bend, stoop, and reach/lift overhead
- Ability to work a regular schedule and overtime as needed
- High school diploma or equivalent required; college degree preferred
- 2-3 years of administrative experience required; law firm or professional services experience preferred
- Experience with budgeting and invoice processing preferred
- Event planning and coordination experience preferred
- Experience with volunteer initiatives or community outreach preferred
- Vendor management and negotiation experience preferred
Salary Information:
- Salary range: $40,000-$50,000 per year, depending on experience
- Benefits package including health insurance, retirement plan, and paid time off
- Opportunities for advancement within the firm
Apply Now:
If you are a highly organized and detail-oriented individual with administrative experience, we encourage you to apply for the Office Coordinator position at our law firm in Chicago. Please submit your resume and cover letter for consideration. We look forward to hearing from you!
