Legal Staff Legal Secretary in New York City, NY

In-House

New York City, NY

Legal Staff Legal Secretary in New York City, NY

Legal Staff

Max 10 yrs required

No

Legal Timekeeper Rate Administrator

Job Title
Legal Timekeeper Rate Administrator

Job Responsibilities
The Legal Timekeeper Rate Administrator is tasked with managing and validating timekeeper rate submissions from outside counsel. Key responsibilities include:

- Rate Request Review & Approval
- Verify accuracy and completeness of timekeeper rate submissions before approval.
- Check approved rates against internal guidelines, historical data, and effective dates.
- Confirm that all required data fields are correctly populated, including timekeeper name, classification (., partner, associate, paralegal), currency, billing office, and practice group.

- Data Entry & Documentation
- Accurately input rate data and comments into billing and matter management systems.
- Ensure that rate change justifications, supporting documents, and notes are properly recorded and accessible.

- Rate Program Management
- Assist with the implementation and administration of company-wide rate programs, including:
- Graduation/Promotion Programs (., associate to partner).
- Annual Rate Increase Program in accordance with internal policies and market benchmarks.
- RFP/Panel Rates following law firm selection or preferred provider negotiations.

- Data Integrity & Clean-Up
- Perform regular audits and data clean-up of timekeeper records to remove duplicates, correct misclassifications, and update outdated information.
- Coordinate with legal vendors and law firms to resolve data discrepancies or missing information.

Education and Experience Information
- Bachelor’s degree in business, legal studies, finance, or a related field or equivalent experience is required.
- Experience requirements vary for two positions:
- 0 – 5 years of experience in legal billing, law firm administration, legal operations, or vendor management for the first position.
- 5 – 10 years of experience for the second position.
- Familiarity with legal billing systems is necessary.
- A strong understanding of legal billing rate structures, classifications, and compliance standards is essential.
- High level of accuracy and attention to detail in data entry and analysis.
- Strong communication and collaboration skills to interact with law firms, internal legal teams, and finance.

Preferred Qualifications
- Experience supporting large-scale legal rate programs or RFP initiatives.
- Working knowledge of billing guidelines and legal operations best practices (., CLOC).

Salary Information
The text does not provide specific salary information for the Legal Timekeeper Rate Administrator position.

Company Values and Equal Employment Opportunity
The company is guided by its True North Values, which include excellence, passion, collaboration, agility, people, and vision. The company is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.