Office Administrator in Atlanta, GA

Law Firm

Atlanta, GA

Office Administrator in Atlanta, GA

Law Firm Non Legal Department

Min 7 yrs required

No

Job Title: Office Administrator

Job Responsibilities:

The Office Administrator plays a crucial role in managing the day-to-day operations of the assigned office in compliance with the policies and procedures of the law firm. This position involves working closely with Firm Leadership, the Chief Talent Officer, the Chief of Practice Support, and the Regional Office Administrator. The primary responsibilities include:

Office Operations:
- Overseeing all day-to-day office-level operations, including workflow processes that encompass resource allocation and special project support.
- Coordinating office services such as reception, mail, and shipping.
- Managing inventory control and space allocation.
- Ensuring compliance with safety regulations and business continuity plans.
- Coordinating vendor management and managing special projects as needed.

Employee Relations Management:
- Partnering with Human Resources to recruit office-centric administrative support staff, reviewing resumes, interviewing, hiring, and onboarding.
- Collaborating with Human Resources and Practice Services to train, supervise, and counsel all office-level support, including managing training and development needs and performance evaluations.
- Administering disciplinary actions as necessary.
- Assisting with the integration of new attorneys and coordinating attorney arrival and departure processes.

Financial Management:
- Assisting with budgeting and financial reporting.
- Monitoring office expenses to ensure cost-effective operations.
- Managing vendor contracts and payments.

Attorney Support:
- Assessing the needs of attorneys and coordinating administrative support.
- Facilitating support for all attorneys in the office as required.
- Coordinating office arrivals and departures.
- Working with designated teams and Department Leadership on attorney-related issues.

Client Development and Marketing:
- Supporting attorneys with local client development and marketing initiatives.
- Coordinating office participation in community events and organizations.
- Assisting with the budget process for office business development initiatives.

Firm Liaison:
- Acting as a liaison between the office and various administrative departments within the law firm.
- Communicating effectively with firm leadership, attorneys, and staff on relevant issues.

Additional Functions:
- Undertaking special projects or other duties as assigned.

Education and Experience Information:

Education:
- A Bachelor’s degree in business administration or a related field, or an equivalent combination of education and/or work experience is required.

Experience:
- A minimum of seven years of experience in law firm management, demonstrating leadership skills in human resources, information technology, facilities, and financial management.

Knowledge, Skills, and Abilities:
- Strong management ability, including excellent written and oral communication, and interpersonal skills necessary for interacting with firm management, attorneys, clients, administrative groups, staff, and outside vendors.
- Ability to exercise sound judgment, discretion, and foster positive and professional working relationships.
- Capability to successfully motivate and develop the administrative team, building and maintaining office morale.
- Strong supervisory, organizational, and project management skills with great attention to detail.
- Ability to prioritize, multi-task, and work well in a high-volume, fast-paced environment.
- Knowledge and understanding of generally accepted accounting principles and related legal/compliance regulations.
- Experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word, and Excel. Experience with Elite Enterprise is preferred.

Work Environment and Physical Demands:

This job operates in a clerical, office setting and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements:
- Sedentary work involving the exertion of physical strength to lift, carry, push, pull, or move objects up to 10 pounds.
- The job involves sitting most of the time, with walking and standing often necessary to carry out job duties.

Visual Acuity:
- Requires close visual acuity for activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

Salary Information:

The text does not provide specific salary information for the Office Administrator position.

Disclaimer:

The law firm is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future. The job description is intended to describe the general content and requirements for the performance of this job. It is not a contract or employment agreement and should not be construed as an exhaustive statement of all functions, responsibilities, or requirements. The employee may be required to perform additional duties and management reserves the right to review and revise the job description at any time. Employment with the law firm is at-will, and employees must be able to satisfactorily perform all of the essential functions of the position with or without reasonable accommodation. If an accommodation request causes undue hardship or a safety concern, the individual may not be eligible for the position.

Jun 17, 2025
Apr 30, 2025
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