Job Title: Project Manager/Paralegal
Job Responsibilities:
The Project Manager/Paralegal at the law firm plays a crucial role in managing client projects and collaborating with attorneys. The position involves a wide range of responsibilities, including:
- Completing general paralegal duties such as creating outlined file deliverables and drafting, reviewing, and editing various documents, including letters and legal documents related to civil litigation, estate planning, probate, business organization, transactions, and real estate, with necessary attorney approval.
- Handling electronic and paper filing in compliance with office protocols, as well as with governmental agencies such as the Secretary of State and Office of the County Recorder, and within state and federal court systems.
- Managing and overseeing assigned files from start to finish, including analyzing, monitoring, and planning with attorneys to ensure timely completion or delegation of tasks.
- Identifying client contact information and sharing it as necessary, as well as determining the scope of projects, estimating resource needs, identifying potential issues, and gathering necessary information.
- Creating and verifying project timelines, identifying milestones and due dates, confirming task responsibilities with attorneys, and ensuring all milestones are met.
- Communicating regularly with attorneys, at least twice a month, to update on file needs, due dates, and task assignments.
- Attending and participating in project manager meetings with the workflow manager, as well as practice group meetings, coordinating schedules, and creating agendas and minutes.
- Gathering project resources and coordinating the collection of project information through documents and client meetings.
- Managing the implementation of project timelines, deliverables, and resources, and closing the project or file upon completion.
- Adhering to firm policies and practices, including maintaining client confidentiality and following project management protocols.
- Thinking critically to propose new processes and procedures to improve operations.
- Managing or working on administrative support tasks, special file management tasks, and special operating tasks as needed.
- Recording billable and non-billable time using the firm’s Timeslips billing software, ensuring slip descriptions are professional and detailed.
Education and Experience Information:
The job description does not specify particular educational or experience requirements. However, the role requires excellent project management and communication skills, a high degree of initiative, attention to detail, strong organizational skills, teamwork ability, and the capacity to maintain confidentiality. These competencies suggest that the candidate should have a background in paralegal studies, legal assistance, or a related field, and experience in a legal environment would be advantageous.
Salary Information:
The job description does not provide specific salary information for the Project Manager/Paralegal position at the law firm.
